Practice Assistant in Houston, TX

Law Firm

Houston, TX

Practice Assistant in Houston, TX

Law Firm Non Legal Department

Min 1 yrs required

No

Job Title: Practice Assistant

Job Responsibilities:
The Practice Assistant will provide direct support to the Financial Institutions practice, focusing on client billing and related administrative tasks. The role is designed for an organized and self-motivated individual with an interest in the legal profession. The position can be based in the Austin, Dallas, or Houston, Texas office and involves a hybrid work schedule of three days in the office and two days remote. Overtime and schedule flexibility may be required occasionally. The responsibilities include:

- Collaborating with lawyers to develop and manage budgets based on work in progress (WIP)
- Responding to client billing inquiries and resolving billing issues
- Familiarizing oneself with client legal services agreements (LSA) and reviewing invoices to ensure compliance with LSA
- Managing the invoice appeals process, including adjuster approvals and revisions to invoices as needed
- Maintaining the invoice schedule and preparing monthly payment status reports
- Monitoring and analyzing budget vs. actual performance, identifying variances, trends, and opportunities for cost optimization, and preparing and presenting regular financial reports to stakeholders with actionable insights
- Preparing ad hoc reports such as accounts receivable for specific matters or groups of matters and rate reporting
- Training timekeepers on billing guidelines and best practices for clients
- Handling additional responsibilities or special projects as requested

Education and Experience Information:
- Minimum one year of experience in a law firm or professional service organization is preferred
- An associate or bachelor’s degree is preferred; a high school diploma is required
- Proficiency in Microsoft Office Suite is necessary
- Strong skills in Excel, including vlookup and pivot tables
- Tech-savvy and willing to invest in becoming proficient in new software
- Excellent verbal and written communication skills
- Excellent organizational skills and attention to detail
- Strong work ethic and positive attitude, with flexibility to work overtime as needed
- Exercises confidentiality and discretion
- Self-starter who takes initiative and has a willingness to learn
- Demonstrates accountability; takes ownership and pride in work
- Strong time management skills; able to prioritize actions from multiple sources
- Ability to learn and understand basic firm principles
- A minimum two-year commitment is required

Salary Information:
While specific salary information is not provided, the law firm offers a comprehensive and competitive benefits package that supports employees, their health, and their families. Benefit packages include access to three medical plans, dental, vision, life, and disability insurance. Employees can also access pre-tax benefits such as health savings and flexible spending accounts. The firm helps provide financial security by allowing employees to participate in a 401(k) savings plan and profit-sharing plans if eligible. Full-time employees are eligible to access fertility benefits designed to support fertility and family-forming journeys.

Additional Benefits Information:
In addition to the health and welfare benefits, the law firm offers a competitive paid time off plan, providing a minimum of 20 days off based on role and tenure with the firm. The firm also offers a generous paid parental leave benefit, allowing parents to take a minimum of 14 weeks of paid leave to bond with a newborn or adopted child(ren). Employees are entitled to 11 firm holidays.

Equal Opportunity Employment Statement:
The law firm is an Equal Opportunity Employer and complies with all applicable federal laws and their implementing regulations that require the collection and recording of certain data and information. The information received will not be used to make any decision regarding employment and will be kept separate from the application. Similarly, self-identification information is kept confidential and used only in accordance with applicable federal laws and regulations. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veteran status. The law firm is committed to providing reasonable accommodation as an Equal Opportunity Employer to applicants with disabilities. If assistance or accommodation is required to complete the application, applicants should contact the provided email address with their contact information and a description of their accessibility issue. A determination on the request for reasonable accommodation will be made on a case-by-case basis.

E-Verify Statement:
E-Verify is a registered trademark of the . Department of Homeland Security. This business uses E-Verify in its hiring practices to achieve a lawful workforce.