Client Receivables Assistant in Philadelphia, PA

Law Firm

Philadelphia, PA

Client Receivables Assistant in Philadelphia, PA

Law Firm Non Legal Department

Min 3 yrs required

No

Job Title: Client Receivables Assistant

Job Responsibilities:
- Support the Director of Accounts Receivables, Client Receivables Supervisor, Client Receivables Specialists, and Credit Analysts with all administrative and coordination needs.
- Perform general administrative duties including answering phones, processing credit card payments, and coordinating department activities.
- Contribute to department efforts by pulling copies of invoices, running monthly and ad hoc reminder statements, and preparing packets for accounts being sent to collections.
- Research unapplied cash, unidentified payments, duplicates, and overpayments to determine appropriate next steps.
- Create, monitor, and maintain reports related to the department.
- Provide backup support to Credit Analysts, including handling new matter credit reviews.
- Establish and maintain professional relationships with clients and attorneys.
- Exercise sound judgment and maintain confidentiality and sensitivity regarding information.
- Manage projects and tasks effectively with strong organizational skills.
- Work independently, proactively, and take initiative on assigned tasks.
- Collaborate effectively with all Finance & Accounting functions to deliver high-quality, accurate, and timely service to attorneys and clients, adhering to established firm policies.
- Proficiency in 3E, ARCS, and Microsoft Word, Outlook, and Excel.
- Ensure availability and consistent attendance during scheduled work shifts, engaging through Zoom, email, voicemail, and phone.
- Perform all other duties as assigned to ensure the success of the department and law firm.

Education and Experience Information:
- Required: 3 or more years of related experience in law firm and/or business administrative support.
- Preferred: Prior experience in an AmLaw 100 law firm.
- or better is preferred.

Salary Information:
- The budgeted salary range for this position is $55,000 - $60,000.

Benefits:
- Paid time off, sick time off, referral program, medical insurance and benefits, dental insurance, vision insurance, life insurance, AD&D insurance, ID Theft insurance, long-term disability benefits, short-term disability benefits, parking/transit reimbursement (varies by location), 401(k) benefits, and employee assistance benefits.

Additional Information:
- The law firm is an Equal Opportunity Employer and considers all qualified applicants without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.
- Applicants have rights under federal employment laws, and further information can be found in the "Know Your Rights" notice from the Department of Labor.