Legal Staff Accounting/Finance in Los Angeles, CA

Law Firm

Los Angeles, CA

Legal Staff Accounting/Finance in Los Angeles, CA

Legal Staff

Min 3 yrs required

No

Senior E-Billing Coordinator

Job Title
Senior E-Billing Coordinator

Job Responsibilities
The Senior E-Billing Coordinator at the law firm plays a pivotal role in the revenue cycle by managing e-billing processes for electronically billed matters. Key responsibilities include:
- Coordination between the law firm, e-billing vendors, and clients for invoice submissions.
- Managing a portfolio of complex and demanding clients, ensuring all client and departmental spreadsheets and documentation are current.
- Monthly review and submission of newly assigned timekeepers for client approval, and annual submission of comprehensive rate cards for assigned clients.
- Maintaining and updating spreadsheets for new timekeepers and mapping titles on vendor sites.
- Identifying recurring violations of client guidelines and alerting the appropriate team for action.
- Setting up cost exceptions, title mapping, and formatting LEDES files.
- Documenting all aspects of the e-billing process and maintaining electronic records accessible to billing management and staff.
- Utilizing E-billing Hub software or third-party vendor websites for e-bill submission and follow-up until client acceptance.
- Keeping invoice statuses updated bi-weekly and ensuring compliance with client/vendor terms.
- Proactively recommending and implementing internal process improvements to enhance productivity and streamline workflows.
- Collaborating with the Guidelines and Pricing teams to ensure proper invoice templates and develop rate cards for client submission.
- Conducting training sessions for junior team members and providing overviews of the e-billing process.
- Running reports from 3E and the E-Billing HUB, and providing recommendations to Billing counterparts and Management.
- Participating in firm-wide and departmental projects and initiatives.
- Training new team members as needed and performing other duties as assigned.

Education and Experience Information
- A bachelor’s degree or higher in Business, Accounting, or Finance is preferred, or equivalent experience.
- Minimum of three years of experience with professional services time and billing software.
- Minimum of three years of experience in a professional services firm, preferably in a Finance department.
- Experience with various electronic billing systems and a solid working knowledge of vendor sites such as CounselLink, TyMetrix, and Serengeti.
- Proficiency with MS Excel spreadsheets.
- Strong verbal, written, leadership, creative, and interpersonal skills.

Essential Capabilities
- Exemplary customer service skills.
- Team player with strong interpersonal skills.
- Ability to prioritize, handle multiple tasks simultaneously, and be flexible.
- Keen eye for detail and ability to identify issues that could slow processes.
- Initiative and ability to identify and communicate opportunities for process improvement.
- Analytical skills, critical thinking, and ability to propose solutions to problem areas.
- Ability to work independently, thoroughly, and follow through on projects and tasks.
- Effective in a multi-office, culturally and educationally diverse environment.
- Excellent verbal and written communication skills.

Salary Information
The law firm offers a comprehensive Total Rewards package, including health and well-being benefits, personal and professional development, career growth opportunities, and a collegial culture. The anticipated pay range for this role varies by location:
- Boston, Chicago, Washington, ., Los Angeles: $70,500 - $107,550
- New York: $73,900 - $112,650
This role is also eligible for a discretionary bonus based on performance. The actual salary offered will be based on factors such as qualifications, experience, geographic location, education, external market data, and internal equity considerations.

Working Conditions
The position requires a hybrid on-site presence as a critical function of the role. Consistent and predictable on-site presence is necessary for business continuity, professional development, and effective collaboration. The incumbent is expected to work hours necessary to fulfill responsibilities, potentially exceeding standard hours during month and year-end closings and special projects.

Jun 09, 2025
May 11, 2025
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