Legal Staff Other in Washington, DC

Law Firm

Washington, DC

Legal Staff Other in Washington, DC

Legal Staff

Min 3 yrs required

No

Job Title:
Trademark Docketing Specialist

Job Responsibilities:
The Trademark Docketing Specialist is responsible for supporting attorneys, specialists, paralegals, and other team members within the Trademark group by managing docketing functions. The essential duties and responsibilities include:

- Reviewing and processing a large volume of emails, mailings, correspondence, and pleadings related to trademark matters from the United States Patent and Trademark Office (USPTO), clients, foreign counsel, and other foreign trademark offices.
- Maintaining the docket for trademark attorney cases using a web-based docketing system.
- Scanning and saving hard and soft copy documents in accordance with the firm's naming conventions to the appropriate client and matter folders, and forwarding them to the correct legal team.
- Reporting received documents and docketed deadlines to the responsible parties (attorney/paralegal/IPS/secretary) based on the standards of the docketing department.
- Preparing and distributing monthly, weekly, and final deadline docket reports to each attorney/client team to reflect upcoming due dates and reminders for crucial prosecution deadlines.
- Keeping a thorough record of all docketed items to resolve any questions regarding specific deadlines or methods used.
- Coordinating with attorneys regarding law changes and local rules specific to governing calculation of out-of-state docketing deadlines to ensure accuracy.
- Assisting with other docketing-related duties, reports, and special projects as necessary.

Education and Experience Information:
- A minimum of 3 years of trademark docketing experience is required.
- Knowledge of WebTMS, PATTSY Wave, and/or other docketing software is required.
- Excellent interpersonal, oral, and written communication skills are necessary.
- Prior knowledge of US and foreign trademark prosecution processes and relevant documents is strongly preferred.
- Experience or ability to interface with USPTO, WIPO, and other websites regarding trademark matters is essential.
- The ability to prepare accurate, highly detailed work and excellent proofreading skills are required.
- Strong organizational skills and attention to detail are necessary.
- The ability and soft skills to work effectively with personnel at all levels of seniority within the firm are required.
- An aptitude for understanding a variety of databases and software is necessary.

Salary Information:
The salary for the Trademark Docketing Specialist position is influenced by the candidate’s education, training, and experience, as well as the position's work location, external market, and internal value, including seniority and merit systems, and internal pay alignment. The salary ranges are as follows:
- Colorado: - per hour.
- Washington DC: - per hour.
A discretionary bonus may be available based upon performance.

Additional Information:
The law firm promotes work/life balance with a scheduled work week for most staff employees, a robust wellness program, and generous paid time off (PTO) and holiday pay for eligible employees. Full-time employees become eligible for benefits on the date of hire, which includes medical, dental, vision, life, AD&D, EAP, STD, and LTD. Voluntary income protection benefits such as supplemental life, accident, critical illness, and long-term care insurances are also available, as well as a 401(k) retirement plan with a company match. The firm provides programs for educational assistance, free or discounted legal services, and opportunities through a non-profit organization dedicated to creating volunteer opportunities for lawyers, staff, families, and friends of the law firm. Part-time employees may have access to some benefits on a pro-rated basis.

Physical Requirements:
The position requires the ability to sit, stand, and/or walk for extended periods; manipulate weights of at least ten pounds; have repetitive wrist/hand/finger movement for computer work; and communicate clearly and concisely. Reasonable accommodations may be made for individuals with disabilities.

Work Environment:
The work environment is a professional office atmosphere, primarily involving sedentary work. The position may require occasional off-hour meetings and events. Reasonable accommodations may be made for individuals with disabilities.

Equal Opportunity Employer:
The employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, applicants are encouraged to review the "Know Your Rights" notice from the Department of Labor.