Judicial Assistant
Responsibilities: Prepares and manages the Judge’s court and professional calendar to coordinate and schedule motions, pre-trial hearings, trials, conferences, and committee meetings; maintains trial dockets, continuances and trial orders; and assists attorneys with procedures on filing motions and hearing dates. Provides organizational support for the judge’s caseload, including preparing orders, docketing jury instructions and a list of pending cases; ordering jurors; and coordinating in-house services, such as interpreters. Reviews case files for accuracy, format compliance and completeness before scheduled hearings. Acts as the judge’s liaison to assist and inform litigants, attorneys, law enforcement personnel, and witnesses concerning court procedure and policy. Screens telephone calls and visitors to the judge’s office; provides information, resolves issues, directs caller/visitor to proper personnel or agency, and/or takes messages. Performs routine clerical tasks such as reviewing, distributing and responding to incoming mail; performing data entry, ordering office supplies, maintaining files/records, faxing and photocopying. Composes and/or edits correspondences, memoranda, directives, notices, orders, reports, e-mails, and other documents observing strict confidentiality. Prepares yearly financial disclosures forms; makes travel arrangements and processes travel vouchers. Researches information on hearing dates for other agencies; and prepares notices of hearings for cases set on the calendar by the judge. Interacts with attorneys, litigants and family members to resolve problems such as scheduling conflicts or other case-related issues. May conduct limited case law research using an electronic database such as LexisNexis. Performs related work as required.
