Job Title: Litigation Secretary/Practice Specialist I
Job Responsibilities:
The Litigation Secretary/Practice Specialist I role involves supporting litigation attorneys and paralegals in all aspects of legal cases, from the initial filing through trial and appeal. The key responsibilities include:
- Formatting, editing, and managing legal documents such as pleadings and discovery.
- Scheduling and coordinating court dates, filing deadlines, travel arrangements, and related planning.
- Conducting conflict checks and handling new matters, including preparing engagement letters and managing client and case documents.
- Working closely with attorneys and paralegals to prepare and file official correspondence using the firm’s standards and procedures.
- Communicating regularly with the team and ensuring accuracy by double-checking work products before presenting them to attorneys for review and again before sending or filing.
- Being available and able to work during core business hours.
Education and Experience Information:
- A high school diploma or equivalent is required, along with substantial and relevant work experience. A bachelor's degree or some college is preferred.
- A minimum of 4 years of litigation experience in a law firm is required.
- Experience with document productions and e-discovery is necessary.
- A secretarial certification or ABA-approved paralegal certification is preferred.
Additional Qualifications:
- Strong working knowledge of Superior and Federal Courts rules and procedures.
- Ability to handle multiple projects with changing priorities while working independently in a fast-paced environment.
- Ability to work overtime, evenings, and weekends, as needed.
- Possess excellent spelling, grammar, and punctuation skills.
- Strong attention to detail, ability to prioritize tasks, and excellent time management skills to meet deadlines.
Computer/Software Knowledge:
- Proficiency in Windows 11, Microsoft Outlook, Excel, PowerPoint, Adobe Acrobat, Zoom, and Teams is required.
- Experience working with a document management system and the ability to quickly learn new skills and systems is necessary.
Work Environment:
- The current firm policy is hybrid, requiring work in the office a minimum of 3 days per week and working from home the rest of the week, subject to change.
- Overtime may be required as the job duties demand.
Salary Information:
- The pay range for this position in California is to per hour.
The law firm is an equal opportunity employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity and/or expression, national or ethnic origin, ancestry, citizenship, age, marital status, protected medical condition, physical or mental disability, veteran status, or any other characteristics protected by law.
