Legal Staff Legal Secretary in Los Angeles, CA

Law Firm

Los Angeles, CA

Legal Staff Legal Secretary in Los Angeles, CA

Legal Staff

No

Job Title:
Legal Secretary, North America Associates

Job Responsibilities:
- Provide efficient and effective administrative services to fee earners such as Associates, Trainees, and others as assigned.
- Undertake specific practice group tasks and requirements.
- Produce documents with a quick and accurate turnaround.
- Navigate effectively across the Service Center to complete various tasks.
- Utilize and review materials from Service Centers to ensure accuracy.
- Confidently navigate the Service Now portal, including toggling between multiple inboxes and Service Now to open and close tickets.
- Proactively build and coordinate relationships with Center-based services.
- Manage competing deadlines, including effectively managing multiple tasks and seeking assistance from the team when needed to meet deadlines.
- Assist with clerical administration activities (., printing/scanning, travel arrangements, etc.).
- Identify and manage skill gaps.
- Be responsive to assignments coming into a shared team Inbox.
- Navigate Baker World efficiently.
- Demonstrate flexibility with work schedule to support services for fee earners across North America covering different time zones (East, West, and Central).

Education and Experience Information:
- Experience working with cloud-based platforms that deliver digital workflows; ideal candidates will have experience using ServiceNow.
- Ability to manage customer expectations and meet and exceed Service Level Agreements.
- Proficient at prioritization including providing estimated time for completion of tasks and negotiating additional time where necessary.
- Experience with quality management systems and peer review.
- Strong experience working in a team environment.
- Advanced and specialized expertise, typically developed through a combination of job-related training and considerable work experience.
- 'Can-do' attitude, demonstrates proactivity and takes the initiative.
- Strong technical capabilities across MSOffice Suite (., Word, Excel, Outlook, Access, PowerPoint, Teams).
- Interested in career development and advancing both soft, tech, and administrative capabilities.
- Ability to embrace change and challenges.
- Ability to focus on the delivery of high-quality services.
- Strong communication skills, both written and verbal.

Salary Information:
This position is bonus eligible and includes benefits such as medical, dental, vision, and 401(k) based on the number of hours worked. The US base compensation for this position is expected to be $70,000 to $85,000 annually if located in an office in the city of Chicago or up to $80,000 to $96,000 if located in an office in the state of California. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary range for your preferred location during the hiring process.

Legal Considerations:
We will consider for employment all qualified applicants, including those with criminal histories (arrest and conviction records), in a manner consistent with the requirements of applicable state and local laws.