Job Title: Business & Finance Legal Assistant
Job Responsibilities:
- Prepare and format various standard legal documents such as corporate governance materials, including articles, bylaws, operating agreements, and stock certificates.
- Assist with corporate and UCC filings, foreign qualifications, and other compliance-related documentation.
- Manage document filing, both physical and electronic, including indexing, scanning, and organizing case files and client records.
- Manage and organize minute books, stock records, and electronic document systems.
- Coordinate attorney schedules, meetings, and conference calls.
- Handle attorney time entry and billing processes, collaborating with billing coordinators and processing expense reports.
- Coordinate client billing activities and collaborate with billing coordinators on pre-bill edits and expense reimbursements.
- Maintain client and contact lists and assist with conflict checks and new matter intake procedures.
Education and Experience Information:
- A minimum of 3 years of legal administrative experience in a law firm or corporate legal department is required.
- Experience supporting a Business & Finance, Corporate, or Transactional practice is considered a plus but is not mandatory.
- Proficiency in Office 365, particularly Microsoft Word (including Track Changes) and Excel, is essential.
- Ability to quickly learn and utilize group-specific legal and billing software is necessary.
- Strong attention to detail with excellent grammar, proofreading, and organizational skills.
- Ability to manage multiple priorities efficiently in a fast-paced professional environment.
Salary Information:
The text does not provide specific salary information for the Business & Finance Legal Assistant position.
Additional Information:
The position is a full-time, in-office role based in Louisville, Kentucky, and does not offer remote work options. Only candidates within commuting distance of Louisville, KY, will be considered. The law firm is recognized as one of the Top 10 “Best Places to Work in Kentucky” for 2025 in the medium company category, having made the list 19 times, with 11 appearances in the Top 10. The law firm is an Equal Opportunity Employer and welcomes applicants from all backgrounds, ensuring no discrimination based on race, color, religion, sex, national or regional origin, age, disability, sexual orientation, gender identity, military or veteran status, or any other status protected by law.
