Legal Staff Legal Secretary in Pine Brook, NJ

Law Firm

Pine Brook, NJ

Legal Staff Legal Secretary in Pine Brook, NJ

Legal Staff

Min 3 yrs required

No

Job Title:
Legal Assistant (a/k/a Legal Secretary) - Litigation Insurance Defense/Transactional

Job Responsibilities:
The Legal Assistant will be responsible for a variety of tasks that support the Healthcare Regulatory Litigation department and the Transactional department. Key duties include:

- Preparing documents and e-Filing submissions to state and federal agencies as well as commercial insurance companies
- Cleaning up complex Word documents and converting documents from Adobe PDF
- Assisting with corporate transactional closings (training provided)
- Maintaining a diary of time-sensitive filing deadlines and follow-ups
- Managing attorneys' calendars, coordinating meetings and appointments, and scheduling calls/meetings via Microsoft Teams
- Tracking attorney Continuing Legal Education (CLE) credits, scheduling CLE courses, and submitting certificates of completion to the relevant states while keeping records
- Scanning, saving, and uploading documents to the document management system (NetDocs) and utilizing Centerbase for billing, potential new clients, contact information, and engagement letter monitoring
- Using Litera Compare and Track Changes for editing documents
- Answering direct lines in a timely and polite manner
- Coordinating travel as necessary
- Processing time entries for attorneys
- Communicating effectively and calmly with staff, attorneys, and clients, even under pressure
- Providing backup support to other Legal Assistants when necessary

Education and Experience Information:
- A minimum of 3 years' experience as a Litigation Legal Assistant/Legal Secretary in a private law firm is required. Experience in insurance defense and healthcare/regulatory matters is helpful.
- Proficiency in Microsoft Office Suite, Adobe, and Docusign products is required, with Centerbase experience being helpful.
- The candidate must possess excellent communication, proofreading, and organizational skills.
- The ability to prioritize assignments and tasks is essential.
- Knowledge in Table of Authorities (TOA) and Table of Contents (TOC) is helpful.
- The position requires someone who is extremely organized and pays close attention to detail.
- Excellent verbal and written communication skills are necessary.
- The ideal candidate will have an easygoing personality and genuinely care about their work.

Salary Information:
The salary for this position is estimated to be between $65,000 and $75,000 per year. This is a good faith estimate, and the final salary will depend on the candidate's experience and work background. The position is full-time and hourly.

Benefits:
The law firm offers a competitive salary, bonus eligibility, and a full range of benefits. These include paid time off (PTO), medical, dental, vision insurance, a 401(k) plan (upon eligibility to participate), and access to an on-site gym.

The law firm is committed to diversity and is an equal opportunity employer. It actively seeks diversity among its employees and does not discriminate on the basis of race, color, creed, religion, sex, national origin, veteran status, mental or physical handicap or disability, age, citizenship status, alienage, ancestry, marital status, sexual orientation, gender identity, or expression, or any other criteria prohibited under applicable federal, state, or local law.