Legal Operations Coordinator in New York City, NY

Law Firm

New York City, NY

Legal Operations Coordinator in New York City, NY

Law Firm Non Legal Department

Min 3 yrs required

No

Job Title

Legal Operations Coordinator

Job Responsibilities

The Legal Operations Coordinator will provide essential day-to-day support to the law firm's Senior Assistant General Counsel and the legal review team. The role involves a variety of responsibilities that are crucial to maintaining the efficiency and effectiveness of the law firm's operations. Key duties include:

- Administering, managing, and maintaining the law firm's third-party contract databases and the legal review submission portal.
- Coordinating third-party contract intakes, including uploading documents in iManage and preparing redlines throughout the contract lifecycle.
- Generating due diligence reports to ensure thorough evaluation of legal matters.
- Collaborating and following up with key stakeholders across multiple departments throughout the entire legal review process.
- Scheduling and managing agendas for various meetings, taking notes, and actioning follow-up items.
- Assisting with ad hoc and special projects as needed to support the law firm's operations.

Education

Required

- A Bachelor’s degree, or a combination of education and related experience providing equivalent knowledge.

Skills and Experience

Required

- A minimum of 3 years of related experience as an executive assistant, with project coordination experience preferred.
- Ability to work in a high-paced, high-volume environment by prioritizing assignments to meet the needs of the law firm.
- Excellent verbal and written communication skills with the ability to interact effectively with internal stakeholders and third parties.
- Strong attention to detail and excellent organizational skills.
- Ability to follow up and track open assignments with stakeholders and work under tight deadlines.
- A motivated individual with an enthusiasm for learning and a positive attitude.
- Experience using iManage or similar document management platforms.
- Prior experience in a law firm is desirable.
- The role requires the ability to work outside of core business hours as needed to meet critical deadlines and support business operations.

Physical Demands

The role requires sedentary work, which involves exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are classified as sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met. Specific physical demands include:

- Sitting: Remaining in the seated position, particularly for sustained periods of time.
- Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.
- Climbing: Ascending or descending ladders, stairs, or ramps using feet and legs or hands and arms.
- Lifting: Raising objects from a lower to a higher position or moving objects horizontally.
- Carrying: Transporting an object, usually holding it in the hands or arms, or on the shoulder.
- Pulling/Pushing: Using upper extremities to exert steady force upon an object so that the object moves toward or away from the force.
- Bending/Stooping/Kneeling/Crouching: Bending the body downward and forward by bending legs and spine, or by bending legs at the knees.
- Reaching: Extending hand(s) and arm(s) in any direction.

Work Environment

The work environment is typical of office or administrative work and does not substantially expose the worker to adverse environmental conditions. The environment includes normal light, air, and space.

Salary Information

For candidates based in New York, the estimated base salary range for this position is $80,000 to $90,000 at the time of posting. The actual salary offered will depend on a variety of factors, including, without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and, if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is exempt, meaning it is not overtime pay eligible.

Privacy Notice

The law firm is committed to a collegial work environment in which all individuals are treated with respect and dignity. The firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status, or any other legally protected status. This policy pertains to every aspect of an individual’s relationship with the firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms, and conditions of employment.