Legal Staff Legal Administrator in Washington, DC

Law Firm

Washington, DC

Legal Staff Legal Administrator in Washington, DC

Legal Staff

3-7 yrs required

No

Job Title: Legal Administrator – The Chaos Organizer-In-Chief

Job Responsibilities:
- Operations & Admin: Manage day-to-day office operations including HR, vendors, staff onboarding, and payroll support. Ensure compliance with firm policies, bar rules, and IOLTA requirements. Own internal communications to keep the team in sync and on schedule.
- Billing & Finance: Handle timekeeping, billing, invoicing, and collections. Assist with budget tracking, financial reporting, and expense management. Reconcile accounts and support external accountants as needed.
- Technology & Tools: Run the tools that support the firm such as Clio, QuickBooks, Asana, and Google Workspace. Maintain digital filing systems, streamline workflows, and introduce new technology when needed. Build processes rather than just follow them, with a focus on automation.
- Legal Admin Support: Format, proofread, and manage legal documents and correspondence. Track deadlines and maintain the firm calendar. Support case management, client onboarding, and special projects.

Education and Experience Information:
- 3–7+ years in a law firm or professional services operations/admin role.
- Confidence in independently running the business side of a small firm.
- Pro-level multitasking and task-juggling abilities.
- Tech-savvy and systems-oriented, with experience in Clio, Google Workspace, Asana, QuickBooks, etc.
- Strong writing, organization, and communication skills.
- Discretion, maturity, and a get-it-done mindset.

Salary Information:
- Competitive salary ranging from $75,000 to $115,000 per year, based on experience.
- Annual performance bonuses.
- Additional benefits include paid time off, holiday break from Christmas to New Year’s, health, dental, vision, and disability insurance, commuter benefits, Sunshine Fridays with early closures on select Fridays, and close access to leadership with long-term growth opportunities.

The law firm is seeking an operations expert who is adept at handling multiple responsibilities and thrives in a fast-paced environment. The ideal candidate is someone who can identify inefficiencies and proactively address them, ensuring that the office runs smoothly and efficiently. The role requires a high degree of organization, communication skills, and the ability to implement and manage various technological tools and systems. The firm offers a supportive environment with opportunities for growth and development, making it an attractive position for someone looking to advance their career in legal administration.