Job Title: Legal Records Clerk
Job Responsibilities:
The Legal Records Clerk is responsible for researching, collecting, and maintaining medical records, legal records, and health information in compliance with federal and state guidelines, as well as the law firm's privacy policies and procedures. The duties include:
- Collaborating with attorneys, paralegals, case managers, and legal assistants.
- Managing requests for medical, imaging, and billing records, as well as police reports, body-worn camera footage, and police evidence.
- Acquiring and tracking all legal records and formal requests.
- Classifying, organizing, and uploading medical records into the law firm's case file system.
- Updating provider and vendor information in the case management system (FileVine).
- Reviewing and auditing medical records for accuracy and completeness.
- Organizing medical records to prevent duplication and ensuring chronological order for easy reference.
- Assisting pre-litigation and litigation teams with medical record summaries.
- Handling confidential and non-routine information with discretion.
- Performing other duties as requested within the law firm.
Education and Experience Information:
- A high school diploma is required.
- A Bachelor's degree in legal studies, an Associate's degree in paralegal studies, a paralegal studies certificate, or other law-related advanced education is preferred.
- Employment stability is demonstrated.
- Previous experience in medical records or litigation support is a plus, but not mandatory. Relevant coursework, internships, or transferable skills are also acceptable.
Required Skills:
- Ability to work occasional overtime.
- Excellent verbal and written communication skills.
- Creative problem-solving skills with the ability to think outside the box and suggest innovative processes.
- Strong computer skills.
- Exceptional organizational skills.
- Effective time management skills with a proven ability to meet deadlines.
Physical Demands and Work Environment:
The position requires the ability to sit, file, stand, and perform light lifting. Reasonable accommodations may be made for individuals with disabilities.
Salary Information:
The position offers a pay range of to per hour, depending on experience and geographic location, plus an annual performance-based bonus.
Benefits:
- Employer-paid medical, dental, and vision insurance.
- Automatic 401(k) plan contribution by the law firm.
- Competitive vacation and holiday policy.
- PTO for staff professional development activities.
- Opportunities for professional growth through training and advancement within the organization.
Growth:
The law firm encourages personal and professional growth by offering a robust program to assist employees in achieving their personal, professional, and financial goals.
Job Type:
- Full-time, non-exempt
Work Location:
- Hybrid remote in San Francisco, CA, with a preference for candidates in the San Francisco Bay Area.
