Law Firm
Houston, TX
Legal Staff Legal Secretary in Houston, TX
Legal Staff
3-5 yrs required
No
Legal Secretary
Job Title: Legal Secretary
Job Category: Secretary
Requisition Number: LEGAL001561
**Job Responsibilities**
The role of a Legal Secretary at the law firm encompasses a range of technical and administrative responsibilities, crucial for supporting attorneys and maintaining the efficiency of legal operations. Below is a detailed outline of the responsibilities associated with this position:
Technical Responsibilities:
- Possess advanced knowledge of Microsoft Office applications such as Word, Excel, Outlook, and PowerPoint to effectively support document creation and management.
- Utilize advanced skills in Adobe Acrobat for tasks including bates labeling, splitting and combining PDF documents, and optimizing and reducing PDF file sizes.
- Demonstrate advanced knowledge of e-filing systems and procedures in both state and federal courts to ensure accurate and timely filing of legal documents.
- Experience in using file-sharing tools to facilitate the seamless sharing of documents among team members and external parties.
- Possess a good understanding of the litigation process from a legal assistant's perspective, enabling effective support of attorneys throughout the legal proceedings.
- Utilize knowledge of technology and processes to assist attorneys with timekeeping, billing, and other administrative tasks efficiently.
- Experience in working with electronic document management systems to organize and manage case files and other legal documents.
- Exhibit the ability and willingness to quickly adapt to and learn new technology as required to meet the evolving needs of the legal environment.
Administrative Responsibilities:
- Enter conflicts checks and open client files to ensure compliance with legal protocols and efficient case management.
- Assist attorneys with scheduling, calendaring, and planning business travel to support their time management and logistical needs.
- Communicate with clients, opposing counsel, and other third parties at the direction of attorneys to facilitate effective case management and client relations.
- Manage electronic case files to maintain organized and accessible records for ongoing legal matters.
- Calendar and docket litigation deadlines to ensure compliance with court schedules and prevent missed deadlines.
- Assist attorneys with time entries to facilitate accurate billing and time management.
- Prepare attorney and office expenses to support financial management and reporting.
- Process payment of vendor invoices to ensure timely and accurate financial transactions.
- Assist with general office duties to support the overall efficiency and functionality of the law firm.
**Education and Experience Information**
The position requires candidates to have a strong background in legal administrative support, with specific expertise in the technical and administrative requirements outlined. While the text does not specify formal education requirements, candidates are expected to possess the necessary skills and experience to perform the duties effectively. This typically includes:
- Advanced proficiency in Microsoft Office Suite and Adobe Acrobat.
- Experience with e-filing systems and electronic document management.
- Familiarity with the litigation process and legal administrative tasks.
- The ability to learn and adapt to new technology quickly.
**Salary Information**
The text does not provide specific salary information for the Legal Secretary position at the law firm. However, compensation for such roles typically depends on factors such as experience, location, and the specific demands of the position.
Jun 19, 2025
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