Administrative Assistant in Austin, TX

Law Firm

Austin, TX

Administrative Assistant in Austin, TX

Law Firm Non Legal Department

No

Job Title: Administrative Assistant/Receptionist

Job Responsibilities:
- Manage and maintain the front desk and lobby areas to ensure a welcoming environment.
- Manage office vendors to ensure office operations run smoothly.
- Professionally greet and direct visitors and clients to the appropriate employee, ensuring excellent customer service.
- Receive and transfer incoming calls on a multi-line telephone system efficiently.
- Perform general administrative assignments and handle all incoming and outgoing mail to support office functions.
- Manage and maintain inventory of all office supplies to ensure availability.
- Manage the schedule of conference rooms to optimize usage.
- Oversee maintenance of office equipment to ensure functionality.
- Hire and supervise firm runners to assist with various tasks.
- Manage Law-Pay online payment processing and process payments over the phone and in-person to support financial operations.
- Undertake additional firm-related projects as needed to support the team.

Education and Experience Information:
- Bilingual in Spanish is a plus, indicating that language skills are beneficial but not required.
- Knowledge and experience in Microsoft Office and Microsoft Excel are required, demonstrating the importance of technical skills.
- Light bookkeeping capabilities after training, suggesting that some financial processing responsibilities are part of the role and training will be provided.

Salary Information:
- Pay: $45, per year

Additional Information:
- Job Type: Full-time
- Benefits include 401(k), 401(k) matching, health insurance, and paid time off, which provide financial and health security to the employee.
- Schedule: 8-hour shift, Monday through Friday, from 8:00 . to 5:00 .
- Ability to commute to Austin, TX 78701 is required, indicating the need for proximity to the workplace.
- Ability to relocate to Austin, TX 78701 before starting work is required, emphasizing the need for the candidate to be locally based.
- Work Location: In person, indicating that remote work is not an option for this role.