Legal Staff Legal Secretary in Palo Alto, CA

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Law Firm

Palo Alto, CA

Legal Staff Legal Secretary in Palo Alto, CA

Legal Staff

No

**Members Only** brings you up to date and high quality legal staff openings in law firms and in-house legal departments of business organizations. In addition, we help solo attorneys hire experienced personnel from the legal industry. We not only have the best **Members Only** positions, but we also have the most.
Legal Secretary - Global Finance The candidate will types, formats, edits and finalizes documents, including correspondence, memoranda, and charts, etc., in accordance with the Firm's document formatting standards, using a PC with a word processing package and other Firm software. Organizes clerical functions and work flow. Enters, proofreads for accuracy and posts lawyers' time diaries on a daily basis (as received from assignments). Coordinates travel arrangements, including air, hotel and car for lawyers and clients. Processes lawyers' travel expenses. Proofreads all documents, correspondence, etc., to ensure accuracy of copy, grammar, punctuation and syntax. Checks to ensure accuracy of jobs sent to duplicating service. Receives, screens and transmits telephone calls, conference calls and messages to lawyers, clients and staff. Promptly processes incoming and outgoing mail and distributes upon receipt. Coordinates conferences, meetings and appointments for lawyers and clients. Schedules conference rooms and food service. Maintains the calendar of meetings and business trips for assignments. Apprises assigned lawyers of their schedules in advance of their commitments. Coordinates the prompt production, processing and delivery of assignments' work products through the document processing center, duplicating, messenger and telecommunication services. Coordinates client billing with billing services, as needed. Obtains cases from the library and makes copies, as requested. Maintains a safe and unobstructed work area, including a neat and well-organized desk. Demonstrates safe work practices. Maintains all client files on a daily basis in accordance with standards set by Records Management Center. Maintains other files, as needed. Performs a variety of secretarial functions, including transcribing dictation, processing new client/matter and expense reports, preparing notebooks and exhibits, etc. Performs other work related duties as assigned or as judgment or necessity dictate

Apr 20, 2022
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