Legal Staff Accounting/Finance in Minneapolis, MN

Law Firm

Minneapolis, MN

Legal Staff Accounting/Finance in Minneapolis, MN

Legal Staff

Min 5 yrs required

No

Job Title: Billing Coordinator

Job Responsibilities:
The Billing Coordinator at the law firm is primarily responsible for ensuring the timely, efficient, and accurate processing of client billing and E-Billing. The role involves close collaboration with an assigned group of attorneys to facilitate client billing according to established guidelines and attorney requests within the firm's policy. Key responsibilities include:

- Creating client prebills and uploading them to the Prebill Manager.
- Reviewing and collaborating on attorney prebill edits to generate client bills in compliance with client billing guidelines and firm policy.
- Identifying unusual situations, gathering information, and escalating for assistance as needed.
- Developing and maintaining internal and client reports, including spreadsheets, charts, summaries, and expense backups.
- Distributing invoices via the client E-Billing system and resolving issues with uploads, rates, billers, and budgets to ensure a seamless process.
- Becoming an expert on client engagement letters and billing guidelines to ensure compliance and minimize billing and collection delays.
- Reviewing daily cash reports for client payments and application accuracy, identifying reductions for coordination with billing attorneys to appeal or write-off.
- Coordinating client work-in-progress write-downs and accounts receivable write-offs, obtaining proper approvals per policy, and forwarding for processing.
- Organizing and maintaining client billing and instruction files for each billing attorney and client account, implementing recordkeeping methods for increased efficiency and continuity.
- Conducting research and resolving ad-hoc projects and assignments as they arise.

Education and Experience Information:
- Five years of experience in legal billing is strongly preferred, or comparable legal experience.
- A strong understanding of all end-to-end aspects of client revenue accounting is essential.
- Experience with Aderant Billing, Prebill Manager, and client E-Billing platforms is strongly preferred. Experience with software such as BillBlast and other revenue-cycle software is a plus.
- Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook, is required.
- Excellent attention to detail and strong written, verbal, and interpersonal communication skills are necessary.
- The candidate must be a proactive, inquisitive, and analytical problem solver.
- Ability to collaborate and cross-team with all finance team members and promote a positive work environment is essential.
- Effective client management skills with a record of excellent customer service are required.
- Flexibility and the ability to manage time, organize, and prioritize workload effectively are necessary.

Salary Information:
The salary range for the Billing Coordinator position is $75,000 - $85,000 in Los Angeles. The offered salary will be determined by a variety of factors, including but not limited to, work location, individual skill set, previous/applicable experience, education, external market data, and consideration of internal equity.

Benefits Information:
The law firm offers a comprehensive benefits package designed to support the well-being and success of employees both personally and professionally. This includes competitive health, dental, and vision insurance plans, along with flexible paid time off (PTO), holiday leave, and a retirement savings plan with profit sharing for eligible employees. Other benefits include flexible spending programs, health savings accounts, commuter benefits, and personal and parental leave programs. The firm prioritizes work-life balance and offers wellness programs and access to mental health support. Additionally, employees enjoy access to professional development programs, a supportive and inclusive workplace culture, and various employee discounts and perks. The firm is committed to providing a benefits package that helps the team thrive and feel valued.

EEO Statement:
The law firm is committed to providing equal employment opportunities to qualified applicants and employees without regard to age, race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, domestic partner relationship, physical characteristics, disability, or other protected characteristics under applicable federal, state, or local laws or ordinances. The firm will make reasonable efforts to accommodate the known disabilities of employees who are otherwise qualified to perform the essential functions of the jobs involved. It is the responsibility of every individual concerned with personnel actions, including management, supervision, seeking, compensation, benefits, promotions, work assignments, and training, to ensure that these activities are administered consistently with the firm’s goal of furthering the principle of equal employment opportunity.

E-Verify:
The law firm uses E-Verify in its hiring practices to achieve a lawful workforce. E-Verify is a registered trademark of the . Department of Homeland Security.