Legal Staff Marketing in Costa Mesa, CA

Law Firm

Costa Mesa, CA

Legal Staff Marketing in Costa Mesa, CA

Legal Staff

Min 5 yrs required

No

Job Title: Marketing Events Specialist

Job Responsibilities:
The Marketing Events Specialist will be an integral part of the Marketing, Business Development, and Communications Team at the law firm. This role involves supporting the logistics of business development, marketing, and client-deliverable initiatives nationwide. The specialist will manage various types of events, including firm-produced events, marketing webinars, client-deliverable programs, and external-sponsored events and memberships.

Key responsibilities include:
- Collaborating with the Marketing Technology team to optimize the use of event software and managing integrations between platforms such as Salesforce, Tableau, Pardot, Zoom, Swoogo, SurveyMonkey, and CalendarAnything.
- Independently managing Swoogo microsite development for firmwide and select hosted events, ensuring seamless data capture and attendee experience.
- Maintaining the Salesforce database and event reports for business development and marketing purposes, ensuring data accuracy and hygiene.
- Developing and maintaining detailed process documents for microsite building, client-deliverable programs, and Salesforce training.
- Coordinating event logistics, including planning timelines, communications, RSVPs, and list management, and assuming on-site management for some client meetings.
- Leading client-deliverable virtual and hybrid events and developing surveys using Zoom and SurveyMonkey.
- Working closely with business development, technology/branding/graphic services, senior leadership, accounting, office administration, and facilities to ensure client satisfaction.
- Maintaining best practices by client/program type and tracking time in timekeeping software.

Education and Experience Information:
- A Bachelor’s degree from an accredited college/university with major coursework in hospitality management, business management, marketing, technology, or a related field is preferred.
- Proven experience in Salesforce and event technology platforms is required.
- At least 5 years of experience in an event or tech coordination role, with a demonstrated ability to multitask, work under pressure, juggle multiple projects, and prioritize competing needs.
- The candidate must possess strong organizational skills, attention to detail, exceptional problem-solving abilities, and outstanding project management skills.
- Proficiency in Microsoft Office applications, including word processing, spreadsheets, databases, and presentations, is necessary.
- The role requires excellent interpersonal skills, with the ability to foster collaboration and effectively communicate both in writing and verbally with clients and stakeholders.
- The candidate should have a positive, team-oriented attitude and be willing to work in-office three days per week (Tuesday, Wednesday, and Thursday) and more as needed, including overtime and weekends.

Salary Information:
The base annual pay range for this role is between $75,000 and $95,000. The base pay offered will vary depending on skills, qualifications, experience, and location and will also take into account internal equity. A full range of medical, financial, and other benefits, dependent on the position, will also be offered.

Legal and Equal Employment Opportunity Information:
The law firm is an equal opportunity employer, committed to a policy of non-discrimination in employment on any basis, including race, color, physical or mental disability, religion, creed, national origin, citizenship status, ancestry, sex, gender identity or expression, pregnancy, age, genetic information, military service, sexual orientation, political activity, or any other protected characteristic under applicable federal, state, or local law. Consistent with the Americans with Disabilities Act, applicants may request accommodations needed to participate in the application process.

The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee’s Form I-9 to confirm work authorization. If the government cannot confirm that an individual is authorized to work, the employer is required to provide written instructions and an opportunity to contact SSA and/or DHS before taking adverse action, including termination of employment.

Employers may not use E-Verify to pre-screen job applicants or re-verify current employees and may not limit or influence the choice of documents presented for use on the Form I-9. The employer uses E-Verify’s photo screening tool to match photographs on permanent resident and employment authorization cards with the official USCIS photograph. If an employer violates responsibilities under this program or discriminates against an individual during the verification process based on national origin or citizenship status, the Office of Special Counsel can be contacted for assistance.