Law Firm
Kansas City, MO
Legal Staff Accounting/Finance in Kansas City, MO
Legal Staff
Min 5 yrs required
No
Job Title: Billing Specialist
Job Responsibilities:
- Invoice Management: Accurately prepare and process client invoices within deadlines, including editing, transfers, write-offs, and adjustments to fee or cost entries. Ensure successful invoice transmission via email, e-billing systems, or US mail.
- Accrual Management: Adhere to and follow deadline-driven accruals, which are expected each month in a timely fashion and in accordance with the requirements of the attorney and client.
- Ebilled Invoice Management and Rejection Resolution: Resolve rejected invoices within one month of rejection. Ability to manipulate Ledes files as needed. Update status in BillBlast weekly.
- Client Collaboration: Serve as the primary billing resource for attorneys, practice assistants, and clients, addressing billing requests and special projects while fostering strong professional relationships.
- Effective Communication: Respond promptly, courteously, and professionally to inquiries within shared and personal mailbox.
- Reports: Prepare budgets for clients per billing schedule. Regularly prepare fee and cost reports for requestors. Prepare adhoc reports.
- Policy & Procedure Compliance: Ensure adherence to established billing policies and procedures.
- Documentation: Maintain up-to-date client-matter-specific billing procedures, attorney preferences, and prepare necessary spreadsheets for tracking supplemental billing, fee caps, volume discounts, expenses, etc., and other additional documentation if needed.
- Team Collaboration: Actively contribute to a collaborative team environment, supporting colleagues and sharing knowledge to achieve departmental goals and enhance overall performance.
Education and Experience Information:
- Undergraduate degree in Business, Accounting, or Finance.
- 5+ years legal billing or project costing billing preferred.
- Proficiency with MS Word and Excel (formulas, pivot tables, and filters).
- Working knowledge of Aderant and BillBlast ideal.
- Experience with PrebillViewer (PBV) preferred.
- Experience with electronic billing systems such as Legal Tracker, LegalX, Collaborati, and TyMetrix, etc., preferred.
- Interpersonal and Communication Skills: Demonstrates excellent oral and written communication abilities and maintains a professional demeanor.
- Workload Management: Capable of prioritizing tasks efficiently and adapting to a fast-paced environment.
- Self-Motivation: A highly motivated self-starter who excels with minimal supervision and takes a proactive approach in team settings.
- Organizational Skills: Exhibits exceptional organizational skills and attention to detail, managing multiple tasks and deadlines effectively.
- Initiative and Judgment: Takes initiative, exercises good judgment, and demonstrates excellent follow-up skills.
- Rates Knowledge: Understanding of rates, fee offers, and various rate related nuances in accordance with firm procedure and client guidelines.
- Problem Solving: The ability to apply a logical thought process to unique and varied requests and determine the next step using best practice protocol within a legal billing environment.
Salary Information:
- In accordance with the Colorado Equal Pay for Equal Work Act, the expected salary range for this Colorado position is between $51,040 and $76,560.
- In accordance with New York State’s Wage Transparency Law, the expected salary range for this New York State position is between $49,840 and $90,720.
- In accordance with California’s amended labor code as stated in Senate Bill 1162, the expected salary range for this California position is between $51,440 and $90,720.
- In accordance with the Washington Equal Pay and Opportunities act, the expected salary range for this Washington position is between $57,520 and $86,280.
- In accordance with the Wage Transparency Omnibus Amendment Act, the expected salary range for this DC position is between $57,520 and $86,280.
- In accordance with Maryland’s Equal Pay for Equal Work-Wage Range Transparency Law, the expected salary range for this Baltimore position is between $51,440 and $77,160.
- In accordance with Illinois Equal Pay Act Transparency Notice, the expected salary range for this Illinois position is between $57,520 and $86,280.
- In accordance with New Jersey Senate Bill 2310, the expected salary range for this New Jersey position is between $60,480 and $90,720.
- In accordance with Minnesota Pay Transparency Law, the expected salary range for this Minnesota position is $51,440 and $77,160.
- Actual pay will be adjusted based on experience, geographic location, and other job-related factors as permitted by law.
Benefits:
- Paid Time Off
- Paid Sick Leave
- 401(k) matching program
- Profit Sharing
- Paid Holidays
- Paid Parental Leave
- Affordable Health and Life Insurance including Dental & Vision coverage
- Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses
- Tuition Reimbursement
- Employee Assistance Program
Note: The application deadline for this position is 7/18/2025. This position qualifies for the benefits listed above. Actual pay will be adjusted based on experience, geographic location, and other job-related factors as permitted by law.
May 30, 2025
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May 28, 2025
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