Legal Staff Marketing in Grand Rapids, MI

Law Firm

Grand Rapids, MI

Legal Staff Marketing in Grand Rapids, MI

Legal Staff

Min 5 yrs required

No

Job Title: Proposal Coordinator

Job Responsibilities:
- Coordinate and assemble responses to Requests for Proposals (RFPs) and qualifications packages in collaboration with attorneys, proposal managers, business development managers, and other internal stakeholders.
- Conduct research to gather accurate and relevant information required for proposals.
- Manage multiple proposal projects simultaneously while adhering to deadlines.
- Edit and proofread documents to ensure clarity, accuracy, and readability, correcting any errors or omissions.
- Ensure all materials conform to firm-approved formats, templates, and style guidelines to maintain brand consistency.
- Compile and incorporate necessary assets, such as photos and logos, into final proposal documents.
- Prepare completed materials for client submission and archive final documents for internal records.
- Track all proposals and pitches through internal systems and ensure accurate filing in designated repositories.
- Maintain and update a growing archive of reusable boilerplate materials for future proposals.
- Design and update brochures, flyers, signage, and other firm-branded materials for practice and industry groups.
- Collaborate with practice group teams to revise content, ensure design alignment with firm standards, and publish materials on internal resource pages.
- Create custom handouts, flyers, and visual materials for specific topics, events, or client needs as requested.
- Design and layout recurring newsletters and marketing postcards, ensuring brand and content consistency.
- Prepare final versions for printing and mailing coordination.
- Track advertising requests, art due dates, and submission timelines.
- Design advertising materials, secure necessary approvals, and submit completed assets by deadlines.
- Maintain a well-organized archive of all past advertising submissions.
- Provide proofreading, design, or event support to the broader marketing team as needed, contributing to a collaborative work environment.

Education and Experience Information:
- Bachelor’s degree in marketing, communications, graphic design, or a related field, or equivalent professional experience required.
- Strong writing, editing, and organizational skills with excellent attention to detail required.
- Proven ability to meet deadlines in a fast-paced environment required.
- Professional demeanor, resourceful problem-solving skills, and a proactive approach to tasks and team support required.
- Effective collaborator with strong communication and interpersonal skills required.
- 5 years of experience in proposal coordination, marketing, or related roles in professional services or a law firm environment preferred.

Salary Information:
The text does not provide specific salary information for the Proposal Coordinator position.