Job Title: Legal Assistant (5+ years exp/e-filing and legal admin)
Job Responsibilities:
- Prepare documents by transcribing, formatting, inputting, editing, retrieving, copying, printing, and transmitting text, data, and graphics using office software applications.
- Understand and appreciate the legal processes that facilitate the accurate preparation of client documents and respond to filing or closing deadlines.
- Prepare and coordinate e-filings in state and federal courts.
- Handle incoming and outgoing mail, faxes, and scan documents.
- Ensure documents are saved and filed into the appropriate document management system.
- Maintain the daily calendar of each attorney, including scheduling appointments, meetings, and travel arrangements.
- Open files, close files, and assist with conflicts checks.
- Provide support to attorneys with timesheets and regular billing matters.
- Maintain a good working rapport with clients and co-workers.
- Regular and predictable attendance is an essential function of the job.
Education and Experience Required:
- A high school diploma or equivalency is required; an associate degree, business school certificate, or related education is desirable.
- Five or more years of secretarial experience in a law firm environment is preferred.
Qualifications and Skills Required:
- Strong knowledge and ability to apply office software applications, including Word, Excel, PowerPoint, Outlook, and PDF.
- Working knowledge of legal practices, terminology, documents, and court procedures.
- Familiarity with the firm's litigation and transactional support tools.
- Ability to interact and communicate effectively in a business environment.
- Flexible, solutions-oriented approach and the ability to work under pressure and handle multiple priorities from multiple sources.
- Excellent typing, spelling, grammar, proofreading, transcription, and general clerical skills.
- Ability to coordinate work activities, prepare legal correspondence and documents, transcribe dictation, and organize and maintain files and records.
- Ability to operate standard office equipment, including personal computer, copier, multi-function printers, facsimile, and telephone.
- All offers for employment with the law firm are contingent upon the candidate having successfully completed a background check.
Salary Information:
- Pay: - per hour
- Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
Ability to Commute:
- Houston, TX 77002 (Required)
Work Location: In person
The law firm is an Equal Opportunity Employer. No phone calls or agencies, please.
