Administrative Assistant in Coral Gables, FL

Law Firm

Coral Gables, FL

Administrative Assistant in Coral Gables, FL

Law Firm Non Legal Department

Min 1 yrs required

No

Job Title: Administrative Assistant/Law Clerk

Job Responsibilities:

- Answer and direct phone calls, take messages, and provide general information to clients.
- Greet and assist visitors, directing them to the appropriate personnel.
- Maintain and update client records in legal databases and case management systems.
- Prepare, review, and organize legal documents and correspondence.
- Assist attorneys and legal staff with research, filing, and case management.
- Schedule client meetings, hearings, and appointments.
- Process payments and track financial transactions related to client accounts.
- Utilize Microsoft Office Suite (Word, Excel, Outlook) and Google Suite (Docs, Sheets, Drive) for document management and communication.
- Use video conferencing platforms such as Webex, Zoom, or Google Meet for virtual meetings.
- Maintain confidentiality of sensitive client and case information.
- Perform general office duties such as scanning, copying, and mailing legal documents.

Education and Experience Information:

- Bilingual (English & Spanish) preferred.
- Prior administrative, legal assistant, or clerical experience is a plus.
- Strong customer service skills with a professional and courteous attitude.
- Excellent communication skills (written and verbal).
- Proficiency in Microsoft Office Suite and Google Workspace.
- Strong organizational skills with the ability to multitask in a fast-paced environment.
- Ability to handle confidential information with discretion.
- Strong attention to detail and problem-solving skills.

Salary Information:

- Pay: $33, - $40, per year

Benefits:

- Paid time off

Schedule:

- 8 hour shift

Language:

- Spanish (Required)
- English (Required)

Work Location: In person

Additional Information:

Joining the law firm provides an opportunity to work in a respected environment with a dynamic legal team, offering career growth opportunities in the legal field and a supportive and collaborative work environment. If you are a motivated and detail-oriented professional looking to gain valuable experience in the legal industry, this role encourages you to apply.