Legal Staff Legal Secretary in Dallas, TX

Law Firm

Dallas, TX

Legal Staff Legal Secretary in Dallas, TX

Legal Staff

5-10 yrs required

No

Job Title: Attorney Practice Coordinator (Formerly Legal Secretary) - Dallas (Hybrid)

Job Responsibilities:

The Attorney Practice Coordinator is tasked with coordinating and executing high-level tasks to support the practices of multiple attorneys, requiring excellent time management, communication, and organizational skills. The position demands extensive knowledge of state and federal judicial systems, along with agency procedures in labor and employment law. This role operates on a hybrid schedule, requiring in-office presence 2-3 days per week in Dallas, Texas.

Key responsibilities include:
- Coordinating attorney support from the Attorney Resource Team and other corporate departments such as calendar and billing teams.
- Ensuring accurate and complete submissions to the Attorney Resource Team, with thorough instructions and documentation.
- Communicating with the case team to prevent duplicate requests to the Attorney Resource Team.
- Verifying court and other deadlines, and alerting attorneys accordingly.
- Creating and updating litigation matters in Virtual Binder.
- Generating and maintaining accurate Tables of Contents (TOCs) and Tables of Authorities (TOAs).
- Coordinating and finalizing documents for filing with courts or administrative agencies, and ensuring service upon other parties.
- E-filing documents with courts and agencies in compliance with applicable rules.
- Filing documents timely and properly in NetDocuments.
- Creating and submitting New Client Matters (NCM) in alignment with firm standards.
- Coordinating transcription of audio recordings.
- Arranging the printing and assembling of documents with office services personnel.
- Maintaining attorney contact lists through Outlook and the Client Relationship Management system (InterAction).
- Submitting a daily task log identifying projects and assignments in a timely manner.
- Possibly reviewing and revising client pre-bills.

Education and Experience Information:

Qualifications for this role include:
- A minimum of 5 to 10 years of experience in a strong professional or educational environment.
- High organizational skills with the ability to support multiple attorneys’ practices and coordinate multiple tasks and requests effectively.
- Strong time management skills with the ability to prioritize and anticipate practice needs.
- Initiative to identify, monitor, and execute tasks related to case timelines.
- Strong written and verbal communication skills to effectively interact with internal and external parties.
- Advanced knowledge and proven expertise using Best Authority to produce TOCs and TOAs.
- Extensive knowledge of court rules and ECF procedures.
- Proficiency in using MS Office, Outlook, and Adobe.
- Experience with document management systems such as NetDocuments.
- Expertise in Forte to create compliant legal documents and correspondence.
- Knowledge of legal terminology.
- A bachelor's degree is preferred.

Salary Information:

The text does not provide specific salary information for the Attorney Practice Coordinator position.

About the Law Firm:

The law firm is the largest global employment and labor law practice in the world, exclusively representing management. With over 1,800 attorneys in more than 100 offices worldwide, the firm serves as a single source solution provider to the global employer community. Recognized as a leading and innovative law practice, the firm has a history of litigating, mediating, and negotiating influential employment law cases and labor contracts for over 75 years. The firm is committed to helping clients navigate complex business environments with nuanced legal issues, offering innovative solutions and a diverse team of experts.

Benefits:

The law firm offers a generous benefits package to full-time and part-time employees working at least a 50% schedule. Benefits include comprehensive health, dental, and vision plans for employees, their spouses/domestic partners, and children. Additional offerings include a superior 401(k) plan, ample time off programs, mental health programs, family building and caregiving support, generous paid parental leave, life insurance, disability insurance, a wellness program, flexible spending accounts, and an employee referral bonus program. More detailed information about the benefits can be found on the firm's website.

The law firm is proud to be an equal opportunity employer. This job posting provides a general description of the responsibilities required for the role and is not intended to be an exhaustive list of all responsibilities, duties, and skills that may be required.