Case Support Specialist in Jacksonville, FL

Law Firm

Jacksonville, FL

Case Support Specialist in Jacksonville, FL

Law Firm Non Legal Department

No

Job Title: Case Support Specialist

Job Responsibilities:
- Enter and/or edit time and billing for attorneys and timekeepers.
- Manage expenses for attorneys including organizing receipts and preparing expense reports and reimbursement requests.
- Draft, type, and scan various forms of correspondence, office memos, documents, emails, and other printed materials.
- Assist in preparing and processing legal documents such as summonses, subpoenas, complaints, appeals, motions, pre-trial agreements, and other due diligence items.
- Transcribe attorney dictation from transcription equipment.
- Support attorneys and team members in preparation for meetings, hearings, depositions, and trials as necessary.
- Order catering for meetings, depositions, and closings as required.
- Assist in the production of documents for opposing counsel.
- Assign and record or stamp identification numbers or codes for document filing.
- Scan and label documents into the law firm's document management system.
- Monitor case documents and maintain a Master File Index of client documents.
- Review case documents for important dates and update calendars accordingly.
- Assist in documenting CLE credits for attorneys as requested.
- Aid in document preparation for attorney licensing and state applications.
- Locate, retrieve, add, and store file material and records.
- Perform periodic file material inspections to ensure correct placement, legibility, and proper condition.
- Read, scan, sort, and classify incoming materials, mail, and information according to guidelines.
- Open and close new client matters, including conducting conflict checks.
- Handle copy jobs, certified mail, mail pickup/drop-off, and local hand deliveries to the courthouse.
- Destroy or transfer inactive cases and unnecessary documents per instructions and legal requirements.
- Maintain accurate records of files and filing systems.
- Order office and break room supplies.
- Reconcile firm credit card in Chrome River.
- Manage telephone communications as needed.
- Interact with clients as required, screen incoming calls, clients, and visitors.
- Perform reception duties such as answering the switchboard, greeting guests, directing callers and guests, scheduling conference rooms, catering, and events.

Education and Experience Information:
- A high school diploma or equivalent is required; a college degree is preferred.
- Relevant experience is necessary.
- Successful completion of courses in business, computers, typing, and English is beneficial.
- Punctuality, a professional image, and a pleasant, professional telephone voice are essential.
- Excellent organizational and paper filing skills are required.
- Attention to detail and excellent knowledge of grammar, spelling, and punctuation are necessary.
- Proficiency in MS Word and Outlook is required; proficiency in MS Excel is a plus.
- Capability to lift and/or transport materials weighing up to 25 pounds.
- Availability to work overtime as requested.

Salary Information:
The text does not provide specific salary information for the Case Support Specialist position.

Equal Opportunity Employer:
The law firm is an equal opportunity employer committed to recruiting, hiring, developing, and promoting lawyers and staff without regard to age, race, color, religion, sex, gender, national origin, sexual orientation, military and protected veteran status, gender identity or expression, transgender status, sex stereotyping, pregnancy, genetic information, disability, or any other protected characteristic.