Legal Staff Information Technology in New York City, NY

Law Firm

New York City, NY

Legal Staff Information Technology in New York City, NY

Legal Staff

Min 2 yrs required

No

Job Title: Information Governance Compliance Coordinator

Job Responsibilities:
The Information Governance Compliance Coordinator at the law firm is a vital member of the Information Governance & Privacy department. This role is centered around providing exemplary customer service and ensuring compliance with records standards and procedures. The primary responsibilities include:

- Communicating with attorneys and business professionals about lawyer mobility records issues, such as client file transfers for both active and inactive electronic client records.
- Managing the intake and transfer of electronic documents and emails for lateral attorneys, including uploading these materials into iManage and downloading them from iManage.
- Coordinating the transfer and destruction of print records in accordance with firm policy and procedures.
- Assisting in developing records retention procedures and ensuring compliance with records standards.
- Reviewing requests for new print folders and coordinating the approval process for optional electronic root folders.
- Handling data entry, data analysis, implementation of legal holds, and managing document collection, production, and destruction related to court orders.
- Fielding and resolving questions or concerns related to the department's policies and procedures regarding lawyer mobility, retention, and standards.
- Assisting in the development of training materials, procedure manuals, and guidelines.
- Liaising between attorneys, paralegals, secretaries, administration, and other records business professionals to ensure equitable and efficient central records services.
- Encouraging team behaviors to achieve organizational goals and performing other duties as assigned.

Education and Experience Information:
Required:
- Proficiency in Microsoft Office suite, iManage, and other firm applications, achieved after orientation.
- Availability to work overtime as needed.
- A minimum of 2 years of direct applicable experience, which may include records experience, technology experience, or a combination thereof.
- Previous experience with complex electronic records management systems.
- Participation in a 7x24 on-call rotation is required.

Preferred:
- A Bachelor’s degree.
- Previous experience in a large multi-office law firm.
- Experience coordinating work with others and implementing new technologies.
- Knowledge of SQL programming.

Competencies:
- Effective oral and written communication skills.
- Initiative, self-motivation, and the ability to work independently while exercising independent judgment.
- Strong planning, organizational skills, and attention to detail.
- Problem-solving skills, with the ability to develop alternatives and make sound decisions.
- Ability to coordinate resources effectively for program success.
- Professional demeanor with the ability to maintain good working relationships at all personnel levels.
- Demonstrated team player with reliability and the ability to work well under pressure.
- Adaptability to changing priorities in a fast-paced environment and the ability to master new technologies.

Salary Information:
The law firm offers a competitive compensation and excellent benefits package, committed to fair and equitable employment practices. The expected hourly pay range for this full-time position, based on a 40-hour work week, is - , translating to an annual salary of $62, - $90,. The final offer amount is dependent on geographic location, applicable experience, and the candidate's skillset.

The firm provides a comprehensive range of elective benefits, including medical, dental, vision, health savings accounts, flexible spending accounts, pre-tax commuter benefits, life insurance, and long-term care coverage. Employees also receive firm-paid life insurance, short-term medical benefits, 20 days of Paid Time Off (PTO), and 10 paid holidays annually. Generous parental leave, fertility benefits, and backup care for children and/or adults are also offered. New employees will attend a detailed benefit orientation to learn more about the firm's benefits and resources.