Legal Staff Paralegal in Paramus, NJ

Law Firm

Paramus, NJ

Legal Staff Paralegal in Paramus, NJ

Legal Staff

Min 6 yrs required

No

Legal Office Assistant

Job Title: Legal Office Assistant

Job Responsibilities:
- Oversee the daily administrative operations of the family law office, including managing schedules, appointments, and client interactions.
- Handle client intake, including gathering necessary information and assisting with preparing initial documentation.
- Create and maintain case files, ensuring all documents are accurately filed, updated, and compliant with legal standards.
- Facilitate meeting attorneys' deadlines by keeping organized schedules and providing timely reminders.
- Prepare, proofread, and edit legal documents such as pleadings, motions, and correspondence.
- Coordinate and schedule hearings, mediations, and consultations, with efficient and timely preparation of materials to assist in meeting deadlines.
- File documents with courts and other firms as necessary, ensuring compliance with relevant legal deadlines and procedures.
- Assist attorneys in preparing for family law cases, including divorce, child custody, spousal support, adoption, and domestic violence cases.
- Maintain physical files and track office inventory.

Education and Experience Information:
- Minimum six months of experience in a law office, court, or other legal field position.
- Basic knowledge of court scheduling, filing, and communications.
- Enough knowledge of legal documents to accurately establish and maintain physical and virtual case files.
- Strong organizational skills with the ability to manage multiple tasks and stay on top of deadlines.
- Excellent written and verbal communication skills.
- Strong computer skills and knowledge of maintaining virtual files, working with case/client management software, scanning files, creating PDFs, and editing documents.
- Proficiency in online systems such as Microsoft Word, Outlook, and Zoom.

Preferred Skills:
- Legal assistant/secretary or paralegal experience.
- Experience in a family law firm or court.
- Experience with legal software such as LEAP, PracticePanther, or similar tools.

Salary Information:
- Pay: - per hour, based on experience.
- Expected hours: 18-32 per week.

Benefits:
- 401(k)
- 401(k) matching
- Free parking
- Paid sick time

Schedule:
- Monday to Friday
- No nights
- No weekends

This role is part-time and requires in-person attendance at the law firm. The assistant will be part of a small team focusing on family law matters such as divorce, custody, and domestic violence. The position is designed to ensure the smooth operation of the legal office, supporting attorneys in various administrative capacities.