Job Title: Bilingual (English/Spanish) Legal Assistant
Job Responsibilities:
The Legal Assistant acts as a vital communication link between the law firm and any subsequent attorneys or insurance companies. The primary responsibilities include working directly with attorneys to assist in ongoing cases and trial preparations if required. The Legal Assistant is also tasked with conducting fact-finding projects and maintaining all case files. Key functions include:
- Performing secretarial, clerical, and data entry duties.
- Managing documents using Microsoft Outlook, Word, Excel, and Adobe.
- E-filing legal documents in Florida’s E-Portal System.
- Maintaining the attorney’s calendar.
- Scheduling depositions, pre-depositions, meetings, mediations, and hearings.
- Assisting attorneys in preparing for depositions, hearings, trials, and conferences.
- Drafting legal court documents, such as pleadings, motions, affidavits, and subpoenas.
- Sending correspondence to parties/non-parties via email, regular mail, or certified mail.
- Communicating with clients.
- Setting up Court calls or Zoom for hearings.
- Performing other related duties as assigned.
Education and Experience Information:
- A minimum of 2+ years of legal assistant experience is required.
- Experience in first-party property or general litigation is preferred.
- Proficiency in Microsoft Office programs (Word, Excel, and Outlook) is necessary.
- Experience with case management software is advantageous.
- Experience in e-filing in both state and federal courts is required.
- Strong customer service skills are essential.
- The ability to manage a heavy workload in a fast-paced environment is crucial.
- Excellent organizational skills, multitasking ability, and workload prioritization are required.
- Effective and efficient communication skills with clients and co-workers are necessary.
Salary Information:
The law firm offers a competitive wage for this position. Additional benefits include:
- Paid Time Off, Holiday, Bereavement, and Sick Time.
- 401K Retirement Savings Plan.
- Group Medical/Dental/Vision Plans.
- Employer-Covered Supplemental Benefits.
- Voluntary Supplemental Benefits.
- Annual Performance Reviews.
About the Law Firm:
The law firm is a dynamic and rapidly growing personal injury and property damage firm founded in 2003. It is recognized as an NLJ500 and Mid-Market Pro 50 law firm, having recovered over $1 billion for property damage and personal injury clients nationwide. With nearly 100 lawyers and more than 30 offices throughout the Central and Southeastern United States, the firm’s primary goal is to achieve the most favorable outcome for its clients, ensuring they receive maximum compensation for their damages.
The law firm is an Equal Opportunity Employer and retains the right to change, assign, or reassign duties and responsibilities to this position at any time, at its sole discretion. Employment is at will.
