Legal Secretary (Litigation)

4-8 yrs required

Full-time

No

Previous experience in a law firm setting a plus



Salary:

Competitive salary commensurate with experience.



# Legal Secretary (Litigation)
ArentFox Schiff is looking for an experienced Legal Secretary (Litigation) to join their team. The successful candidate will be responsible for providing administrative and clerical support to a team consisting of attorneys and/or paralegals.
## Essential Duties and Responsibilities:

* Prepare accurate and properly formatted correspondence, memoranda and other legal documents from handwritten drafts and transcription software
* Prepare court filings, government documentation or closing materials, as appropriate for practice of team attorneys and/or paralegals
* Prepare check requests, new case reports, run conflict checks and open new files
* Daily time entry, as directed by individual team members
* Prepare client billing, including review and edit of proformas as directed by billing attorney, preparation of cover letters, copying/scanning and mailing/emailing finalized bills to client and Accounting Department
* Organize, scan, copy, fax and/or file legal documents in both paper files and in document management system, as appropriate
* Schedule depositions, hearings, and meetings, organizing court reporters, conference rooms, catering and coordinating schedules as appropriate for practice of team attorneys and/or paralegals
* Facilitate the meeting of deadlines by keeping multiple agendas/calendars and provide timely reminders
* Answer telephone calls, take notes/messages and redirect calls as appropriate
* Coordinate travel arrangements for attorneys
* Process reimbursements and vendor invoices
* State and Federal court filing experience a must, including E-Filing
* Create shell documents from firm approved templates for use by attorneys, including, if necessary, automatic numbering
* Prepare court filings and follow up with attorney service re status of filings
* Filing of documents with various state and district Courts, as well as courts of appeal
* Create tables of contents and tables of authorities
* Create and maintain current Proofs of Service and Service Lists

## Other Duties and Responsibilities:

* Coverage for secretarial absences and assistance with overflow work within assigned team
* Draft standard correspondence and other documents for team approval and use
* Maintain client lists, contact lists and other electronic databases

## Minimum Qualifications:

### Knowledge/Skills/Abilities:

* Knowledge of and proficiency in current office technology, including but not limited to, the MS Office Suite (Outlook, Word, Excel, PowerPoint), iManage, Nuance Power PDF, Workshare Compare and time and billing software (Elite/3E experience preferred, but not required)
* Ability to type at least 60 wpm with a high degree of accuracy
* Ability to work in a team environment with both attorneys and other colleagues
* Ability to effectively communicate both verbally and in writing
* Detail oriented with ability to handle multiple projects simultaneously and meet deadlines
* Flexibility in daily schedule to meet Law Firm’s needs during periods of heavy workload or special projects; availability to work scheduled overtime, as needed

### Education:

* Minimum high school diploma or equivalent; college degree a plus, but not required

### Experience:

* Minimum of 4 years of legal secretarial experience in a relevant practice area, with at least 2 years of experience supporting a billing attorney
* Minimum 4 years of heavy litigation and healthcare practice experience (complex litigation and Labor & Employment practices' experience ideal, but not required)
* Previous experience in a law firm setting a plus

## Salary:

Competitive salary commensurate with experience.

ArentFox Schiff is looking for an experienced Legal Secretary (Litigation) to join their team. The successful candidate will be responsible for providing administrative and clerical support to a team consisting of attorneys and/or paralegals.

The Legal Secretary will have a variety of duties, including: preparing accurate and properly formatted correspondence, memoranda and other legal documents; preparing court filings, government documentation or closing materials; preparing check requests, new case reports, run conflict checks and open new files; daily time entry; preparing client billing; organizing, scanning, copying, faxing and/or filing legal documents; scheduling depositions, hearings, and meetings; facilitating the meeting of deadlines; answering telephone calls; coordinating travel arrangements for attorneys; processing reimbursements and vendor invoices; creating shell documents from firm approved templates for use by attorneys; preparing court filings and filing of documents with various state and district Courts; creating tables of contents and tables of authorities; and creating and maintaining current Proofs of Service and Service Lists.

The successful candidate will have knowledge of and proficiency in current office technology, including but not limited to, the MS Office Suite (Outlook, Word, Excel, PowerPoint), iManage, Nuance Power PDF, Workshare Compare and time and billing software (Elite/3E experience preferred, but not required). They will also have the ability to type at least 60 wpm with a high degree of accuracy, the ability to work in a team environment with both attorneys and other colleagues, the ability to effectively communicate both verbally and in writing, and the detail orientation to handle multiple projects simultaneously and meet deadlines.

The ideal candidate will have a minimum high school diploma or equivalent, with a college degree a

None

Health, vision, and dental insurance; 401(k) plan; paid time off; life insurance; flexible spending accounts; employee assistance program; commuter benefits; and tuition reimbursement

English

Minimum high school diploma or equivalent; college degree a plus, but not required

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