Legal Assistant

Full-time

No

H1: Legal Assistant/Paralegal - Woods Oviatt Gilman LLP
H2: Join Our Growing Intellectual Property Department

Summary:
Woods Oviatt Gilman LLP, a leading and reputable full-service law firm, is seeking a Legal Assistant/Paralegal to join their growing Intellectual Property Department. This is a full-time position based in Rochester, NY, with a competitive salary range of $20-30 per hour. The ideal candidate will have previous experience in Intellectual Property, exceptional organizational skills, and proficiency in Microsoft Office Suite.

Position: Legal Assistant/Paralegal
Salary Range: $20-30 per hour
Job Type: Full-time, M – F, 8:00 AM – 5:00 PM
Location: Rochester, NY

Company Overview:
Woods Oviatt Gilman LLP is a highly respected law firm with headquarters in Rochester, NY, and additional offices in Albany and Buffalo, NY. Our team of skilled attorneys is dedicated to providing exceptional legal services to our clients. We value collaboration, open communication, and professional growth, and we promote a healthy work-life balance for our employees.

Job Description:

The Legal Assistant/Paralegal will be responsible for a variety of duties within the Intellectual Property Department, including maintaining patent files, preparing patent application paperwork, and communicating with inventors and clients. The role also involves working with Intellectual Property associates, processing invoices, and providing administrative support.

Duties and Responsibilities:

Monitor and track attorney dockets for upcoming action items and deadlines
Maintain patent electronic files in document management system
Prepare the necessary paperwork to file patent applications and related documents
Work with inventors and clients as necessary to complete required documents
Prepare correspondence to our Intellectual Property foreign associates
Process foreign associate and vendor communications and invoices
Work with Accounting to generate bills
Provide administrative support such as maintaining calendars, setting up meetings, coordinate courier deliveries, sorting and distributing mail

Requirements:

Previous experience within Intellectual Property preferred
Education:
Proficiency in using Microsoft Office Suite: Outlook, Word, Excel, and PowerPoint
Ability to prioritize tasks, manage multiple deadlines, and maintain meticulous records
Exceptional verbal and written communication skills
Flexibility to adapt to changing priorities in a fast-paced environment
Ability to work independently and collaboratively with colleagues as needed

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. This is a snapshot of the core functions and responsibilities.

Salary Information:
The compensation range for this position is $20-30 per hour, representing our good faith and reasonable estimate of the potential compensation at the time of posting. Actual compensation will be determined based on various factors, including the candidate's qualifications, experience, skill set, and office location.

Requirements:
- Previous experience within Intellectual Property preferred
-
- Proficiency in Microsoft Office Suite
- Strong organizational skills and ability to manage multiple deadlines
- Excellent communication skills
- Flexibility and adaptability in a fast-paced environment

Benefits:
- Competitive salary range of $20-30 per hour
- Full-time position with a consistent schedule (M-F, 8:00 AM - 5:00 PM)
- Collaborative and inclusive work environment
- Opportunities for professional growth and development
- Support for work-life balance and employee well-being

Equal Opportunity Employer:
Woods Oviatt Gilman LLP is an Equal Opportunity Employer. We value an open mind, dedication to work, and a collaborative spirit. We hire based on these qualities, a job’s requirements, our business needs, and an applicant’s qualifications. We do not tolerate discrimination or harassment of any kind—in the hiring process or in the workplace. We comply with the ADA and consider reasonable accommodation measures that may be necessary for eligible applicants/employees to perform essential functions. We participate in E-Verify. We will provide the federal government with employees’ Form I-9 information to confirm authorization to work in the . We will only use E-Verify once an employee has accepted a job offer and completed Form I-9.

Not specified

Not specified

Not specified

Organizational, Attention to Detail, Communication, Microsoft Office Suite, Prioritization, Record-keeping

Bachelor's degree preferred

Interested candidates should submit their resume and cover letter to the email provided.

Qualification and Experience Bachelor's degree preferred

Legal