Legal Administrative Assistant

Min 2 yrs required

Full-time

No

Legal Administrative Assistant at Law Firm

Axinn combines the skills, experience and dedication of the world's largest firms with the focus, responsiveness, efficiency and attention to client needs of the best boutiques. The Firm was established in the late 1990s by lawyers from premier Wall Street firms with a common vision: provide the highest level of service and strategic acumen in antitrust, intellectual property, and high-stakes litigation. Axinn’s lawyers have served as lead or co-lead counsel on nearly half a trillion dollars in transactions and, in the last 10 years alone, have handled more than 250 litigations.

We are currently looking for an experienced and dedicated Legal Administrative Assistant to join our team in our San Francisco office location. The successful candidate will provide general administrative support services and coordination of activities and events as necessary to the office.

Duties and Responsibilities:

Maintain calendar and contacts
Room scheduling/reservations (individual and group meetings)
Meet/greet clients; arrange meetings (including any beverage/food and AV requirements)
Track monthly expenses, prepare expense reports and manage corporate card accounts
Make travel arrangements
Respond timely to emails requesting other assistance
Proofread documents upon attorney request
Perform photocopying, scanning, faxing, binding, filing, etc.
Create TOCs and TOAs
Prepare legal correspondence, documents, electronic filings, etc.
Create and maintain files
Prepare new client/matter forms; engagement letters, etc.
Create binders
Track attorney bar/court admissions/CLE information
Conduct minor non-billable research for assigned attorneys (., filings, court cases, patents, etc…)
Enter attorney hours into time management system and manage contract attorney time as applicable
Review and edit of monthly prebills; drafting cover letters for same
Minor personal work for a Partner
Provide back-up services for other admins or office personnel
Other duties and special projects as assigned


Education, Experience, and Skills Required:

Associate’s degree preferred
2+ years general office experience required, prior law firm experience is preferred.
Excellent communication skills, both verbal and written.
General knowledge of office equipment and tools.
Strong Microsoft Office skills – Word, Excel, PowerPoint, Outlook and various document management tools.
Ability to build rapport with attorneys and professional staff.
Strong organizational skills with great attention to detail.
The ability to work independently but within a team environment.


Position Details

This is a full-time, benefits eligible, non-exempt level position. The finalist’s rate of pay will be commensurate with the incumbent’s experience, with a targeted hiring range of per hour for highly-qualified candidates. This position is currently available in our San Francisco office location only and relocation is not provided for this role.


Benefits

At Law Firm, we offer market competitive wages and generous benefit options to our valued employees. This includes, but is not limited to, the following:

Competitive starting pay and annual discretionary bonus and raise eligibility
Generous paid time off benefits (vacation, personal days, holidays, and sick leave)
Firm paid short and long-term disability, plus life and accident insurance
401(k) Profit Sharing Plan and Cash Balance Retirement Plan with generous employer contributions (please ask for further details re: eligibility requirements)
Comprehensive medical, dental, and vision insurance options
Flexible spending and health savings accounts (medical plan dependent)
Firm paid comprehensive Employee Assistance Program (EAP)
Student loan refinancing discounts
Fitness/Gym dues reimbursement program
Hybrid schedules may be available


Law Firm is currently seeking a Legal Administrative Assistant to join our team in our San Francisco office location. This is a full-time, benefits eligible, non-exempt level position with a targeted hiring range of per hour for highly-qualified candidates.

The successful candidate will be responsible for providing general administrative support services and coordination of activities and events as necessary to the office.

Job Responsibilities:

Maintain calendar and contacts
Room scheduling/reservations (individual and group meetings)
Meet/greet clients; arrange meetings (including any beverage/food and AV requirements)
Track monthly expenses, prepare expense reports and manage corporate card accounts
Make travel arrangements
Respond timely to emails requesting other assistance
Proofread documents upon attorney request
Perform photocopying, scanning, faxing, binding, filing, etc.
Create TOCs and TOAs
Prepare legal correspondence, documents, electronic filings, etc.
Create and maintain files
Prepare new client/matter forms; engagement letters, etc.
Create binders
Track attorney bar/court admissions/CLE information
Conduct minor non-billable research for assigned attorneys (., filings, court cases, patents, etc…)
Enter attorney hours into time management system and manage contract attorney time as applicable
Review and edit of monthly prebills; drafting

Market Competitive Wages, Generous Benefit Options, Paid Time Off, 401(k) Profit Sharing Plan, Cash Balance Retirement Plan, Comprehensive Medical, Dental, Vision Insurance Options, Flexible Spending, Health Savings Accounts, Comprehensive Employee Assistance Program, Student Loan Refinancing Discounts, Fitness/Gym Dues Reimbursement Program, Hybrid Schedules

Communication, Microsoft Office, Organizational, Attention to Detail

Associate's Degree Preferred

Visit the website at /

Legal