Litigaton Legal Secretary

Min 3 yrs required

Full-time

No

Travel may be required.

Salary Information:

- Competitive salary based on experience
- Comprehensive benefits package including medical, dental, vision, and life insurance
- 401(k) plan with company match
- Paid time off and paid holidays
- Professional development opportunities
- Collaborative and supportive work environment

Job Title: Litigation Legal Secretary
Experience: Minimum of 3 years' experience in a mid- to large-sized law firm
Location: Austin, Texas
Company: Haynes and Boone, LLP

Responsibilities:
- Perform secretarial and administrative duties for attorneys with minimal supervision
- Process new client/matter requests, client bills, time reports, and expense reports
- Word processing of drafts, revisions, and final documents for client-related matters
- Handle court filings, including state and federal e-filing
- Maintain physical and electronic files, contacts, and dockets for attorneys
- Communicate with clients and opposing counsel as instructed by attorneys
- Coordinate travel arrangements and meetings/appointments
- Manage attorneys' appointment calendars
- Answer phones and take messages
- Compose correspondence for client-related matters
- Handle incoming and outgoing mail
- Provide secretarial assistance to summer associates, visiting attorneys, and absent attorneys
- Occasionally coordinate couriers and accompany attorneys to court
- Other related duties as needed or assigned

Requirements:
- Minimum of 3 years' litigation experience
- Mid- to large-sized law firm experience preferred
- Familiarity with court filing requirements and experience with state and federal filings, including e-filing
- Working knowledge of general office procedures and legal terminology
- Familiarity with the firm's technology and applications preferred
- Prior experience with expense reports, client bills, multi-line phones, and conflict-checking forms
- Familiarity with Interaction or another client relationship management database preferred
- Prior experience supporting multiple attorneys required
- Advanced word processing/computer skills with MS Word, Excel, Outlook, PowerPoint, and Adobe
- Excellent written and verbal communication skills
- Strong phone etiquette, attention to detail, and ability to meet deadlines
- Knowledge of legal filing and record-keeping practices
- Highly organized and able to multitask
- Strong customer service and ability to work effectively as part of a team

Education:
- High school diploma or equivalent required
- Two years of college or equivalent preferred

Physical Demands:
- Ability to move around the office up to 15% of the time
- Remain stationary at least 85% of the time
- Operate computers and office productivity machines on a regular basis
- Occasionally move documents or files weighing up to 15 lbs.
- Constant communication and exchange of information with attorneys, clients, and staff
- Ability to inspect and observe information on a computer screen at least 80% of the time

Working Conditions:
- Office environment
- Overtime may be required
- Travel may be required

Law Firm Offers Competitive Salary and Benefits Package for Experienced Litigation Legal Secretary in Austin

H1: Join Our Team as a Litigation Legal Secretary in Austin
H2: Competitive Salary and Benefits Package Available

Haynes and Boone, LLP is seeking an experienced Litigation Legal Secretary to join our fast-paced office in Austin, Texas. Our firm values the contributions of every individual and seeks team members who will enhance our professional reputation and share in our success.

As a Litigation Legal Secretary, you will perform secretarial and administrative duties for attorneys with minimal supervision. This position requires a high level of independent judgment and discretion, as well as a thorough knowledge of litigation and organizational procedures.

Responsibilities include processing new client/matter requests, client bills, time reports, and expense reports, as well as word processing for client-related matters. You will also handle court filings, maintain physical and electronic files, and communicate with clients and opposing counsel as instructed by attorneys. Other duties include coordinating travel arrangements and meetings/appointments, answering phones, and composing correspondence for client-related matters.

To be successful in this role, you must have at least 3 years' experience in litigation, preferably in a mid- to large-sized law firm. You should also be familiar with court filing requirements and have experience with state and federal e-filing. Strong knowledge of general office procedures and legal terminology is required, as well as familiarity with the firm's technology and applications. Prior experience with expense reports, client bills, and conflict-checking forms is also preferred.

We offer a competitive salary based on experience, as well as a comprehensive benefits package including medical, dental, vision, and life insurance. Our 401(k) plan includes company matching, and we offer paid time off and paid holidays. Professional development opportunities are also available in our collaborative and supportive work environment.

Join our diverse team and be a part of an international law firm dedicated to providing exceptional client service. Apply now to become a Litigation Legal Secretary at Haynes and Boone, LLP in Austin, Texas.

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Secretarial, administrative, word processing, litigation, e-filing, court filing, calendaring, organization, communication, customer service, multi-tasking, deadlines, customer service, legal terminology, technology, MS Word, Excel, Outlook, PowerPoint, Adobe

High school diploma or equivalent, 2 years of college preferred

Apply online through the company's website

Qualification and Experience High school diploma or equivalent, 2 years of college preferred

Legal