Intellectual Property Docket Administrator

2-5 yrs required

Full-time

No

Intellectual Property Docket Administrator - Law Firm in Boston
Salary: Competitive, based on experience
Experience: 2-4 years (required), 3-5 years (preferred)
Department: Intellectual Property Services
Job ID: 2176A
Location: Boston

Overview:
Armstrong Teasdale LLP is seeking an experienced Intellectual Property Docket Administrator to join our team in Boston. This role is responsible for managing the docket system to track deadlines and mitigate malpractice, with a focus on international docketing processes.

Key Responsibilities:
- Manage and monitor docket management for filing deadlines and response dates for attorneys
- Research current rules and practices and oversee docketing procedures
- Supervise and provide professional development to other team members within the docketing department
- Generate daily and weekly attorney and client reports as requested
- Work with IT to ensure updates and maintenance to the docketing database system remain current
- Serve as point person with the docketing database system vendor
- Enter and manage data in docketing database systems, generating and routing docket sheets to attorneys and their support staff
- Review transferred new matters and enter due dates into the docketing system
- Prepare patent application filing requests and transmittals, file Patent Cooperation Treaty (PCT) patent applications electronically, and all associated prosecution filings and client correspondence
- File foreign applications (via direct or national/regional phase) via foreign patent counsel, and all associated formality requirements and non-substantive actions during foreign prosecution
- Review and approve patent invoices from foreign counsel
- Process and docket email requests from attorneys, secretaries, and others
- May report correspondence to clients
- May assist with conducting internet research and patent screening searches

Requirements:
- High school diploma or equivalent (required)
- Paralegal or Associate’s degree (preferred)
- 2-4 years of related experience (required)
- 3-5 years of related experience (preferred)
- Decision making skills and ability to prioritize tasks effectively
- Strong communication skills and ability to maintain confidentiality
- Leadership skills, including giving feedback and finding solutions
- Willingness to learn and adapt to changes
- Team player with ability to provide feedback and solutions
- Alignment with the firm's values and commitment to diversity and inclusion efforts

Physical Requirements:
- Extended periods of sitting and computer work

Travel:
- None

Other Duties:
- This job description is not exhaustive and may not include all responsibilities, duties, or activities required for the role.

Equal Opportunity Employer:
Armstrong Teasdale is an equal opportunity employer and values diversity and inclusion in the workplace. We make all employment decisions without regard to race, color, religion, national origin, ancestry, age, sex, pregnancy, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other protected status in accordance with federal, state, and local laws. We believe that diversity and inclusion bring richness to our workplace and are core values of our firm.

Not specified

Health insurance, dental insurance, vision insurance, life insurance, disability insurance, retirement plan, paid time off, parental leave, professional development opportunities

Not specified

Docket Management, Deadline Tracking, International Docketing, Database Management, Report Generation, Foreign Prosecution, Patent Filing, Patent Cooperation Treaty (PCT), Foreign Counsel Management, Communication, Leadership, Continuous Learning, Teamwork, Diversity and Inclusion, Legal Administration

High school diploma or equivalent, Paralegal or Associate's degree preferred

Please submit a resume and cover letter to [company email address].

Qualification and Experience High school diploma or equivalent, Paralegal or Associate's degree preferred

Legal