Corporate Legal Administrative Assistant

3-5 yrs required

Full-time

No

Job Title: Corporate Legal Administrative Assistant
Department: 185 - Secretaries Milwaukee
Location: Milwaukee, WI

We are seeking a Corporate Legal Administrative Assistant to join our team at a leading law firm in Milwaukee. As part of our Corporate Law team, you will support our attorneys and paralegals in meeting the needs of our valued clients.

Your responsibilities will include typing, composing letters and emails, proofreading, scheduling appointments and meetings, organizing and maintaining filings and files, and providing general research for timekeepers. You will also have the opportunity to assist with preparing corporate documents and working on projects.

This position requires 3-5 years of administrative assistance experience, preferably in a legal setting, and a Bachelor's Degree is a plus. Strong written and verbal communication skills, the ability to work well in a team, and excellent client service skills are essential. Additionally, proficiency with Microsoft Office and a commitment to accuracy are required.

Responsibilities:

• Type and format documents from rough drafts, handwritten materials, and dictation.
• Compose basic letters and emails.
• Enter time entries and assist with client billing.
• Proofread for spelling, punctuation, and grammar.
• Schedule appointments and meetings, make travel arrangements, and complete expense reports.
• Maintain contact information.
• Perform research for timekeepers.
• Monitor emails, mail, and voicemail.
• Organize and maintain filings and files.
• Assist with tracking deadlines and organizing projects.
• Answer phones and resolve questions or concerns.
• Prepare corporate documents, such as stock certificates.
• Availability to work overtime as needed.

Qualifications:

• 3-5 years of administrative assistance experience.
• Bachelor's Degree preferred.
• Excellent written, verbal, and email communication skills.
• Strong listening skills.
• Ability to work well in a team.
• Strong organizational skills.
• Ability to prioritize and handle multiple tasks with competing deadlines.
• Outstanding client service and interpersonal skills.
• Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
• Commitment to accuracy.
• Ability to maintain confidentiality.
• Flexible, efficient, and patient.

At our law firm, we measure our success by the success of our clients. If you are a dedicated professional with the required skills and commitment, we invite you to join our team and discover the Reinhart Advantage.

Reinhart Boerner Van Deuren is an equal opportunity employer and does not discriminate on the basis of race, religion, color, sex, age, national origin, disability, or any other characteristic protected by law.

Not specified

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Administrative Assistance, Client Service, Communication, Organization, Technology, Research, Time Management, Confidentiality

Bachelor's Degree preferred

Interested candidates should apply through the company's website.

Qualification and Experience Bachelor's Degree preferred; 3-5 years of administrative assistance experience

Legal