Legal Staff Accounting/Finance in Carlsbad, CA

Law Firm

Carlsbad, CA

Legal Staff Accounting/Finance in Carlsbad, CA

Legal Staff

Min 3 yrs required

No

Job Title
Virtual Billing Specialist and Finance Administrative Assistant

Job Responsibilities
- Assist with the preparation and distribution of invoices
- Edit time entries to demonstrate value
- Coordinate with billers to provide accurate descriptions of activities
- Generate and send billing statements and invoices to clients
- Monitor timeliness of payments and oversee accounts receivables
- Manage the case management time billing system
- Work directly with clients to address billing and payment questions and concerns, providing excellent customer service with an empathetic attitude
- Work directly with the management team regarding the smooth execution of the finance process
- Maintain and manage financial records, including recording day-to-day financial transactions accurately
- Reconcile accounts regularly, including bank and credit card accounts
- Manage accounts payable and receivable by processing invoices and payments and following up on outstanding invoices
- Prepare financial reports, generating monthly, quarterly, and annual financial statements
- Assist with payroll processing and ensure timely payment to employees
- Monitor budgets and cash flow, tracking spending and providing insights on budget adherence
- Support tax preparation by assisting in preparing documents for tax filings and audits

Education and Experience Information
- Bilingual in English and Spanish
- At least 3 years of experience in accounting, bookkeeping, or finance; law firm billing experience is preferred
- Experience with MyCase and QuickBooks is preferred
- Superb customer service skills
- Strong organizational skills and attention to detail
- Ability to multitask and meet deadlines in an environment with frequent interruptions
- Positive attitude
- Be a supportive and collaborative team member
- Excellent written and verbal communication skills
- Organized, efficient, and comfortable working with various types of accounting software and proficiency with MS Office

Salary Information
to per hour, plus performance-based bonuses

Company Description
At the law firm, we offer a professional, supportive, and purpose-driven work environment where every team member plays a meaningful role in transforming clients' lives through immigration and business law. Our culture values mentorship, continuous learning, and high-level legal work supported by organized systems, clear workflows, and modern tools. We promote open communication, respectful collaboration, and accountability while also encouraging work-life balance, flexibility, and celebrating team successes. Whether in the office or working remotely, our team thrives in a dynamic setting that values precision, compassion, and professional growth.