Transactional Practice Group Assistant in Chicago, IL

Law Firm

Chicago, IL

Transactional Practice Group Assistant in Chicago, IL

Law Firm Non Legal Department

No

Transactional Practice Group Assistant

Job Category: Staff and Administration

Requisition Number: TRANS001103

Posting Details

Posted: May 15, 2025

Full-Time

Job Details

Description

About Us:

Law firm provides sophisticated intellectual property advice and legal services to many of the world’s largest, most innovative businesses, research institutions, universities, and entrepreneurs. For more than six decades, we have been exclusively dedicated to excellence in the practice of IP law. Our size and singular focus enhance efficiency, foster responsive and creative decision-making, and help clients achieve mission-critical results. We cultivate trust, communicate clearly, and deliver effective solutions.

Job Title: Transactional Practice Group Assistant

Job Responsibilities:

The Transactional Practice Group Assistant provides high-level administrative and operational support to a fast-paced transactional team. This role involves:

- Managing attorney calendars, coordinating travel, expense reporting, time entry, and document editing.
- Editing miscellaneous provisions in agreements using Track Changes for attorney review with precision and attention to detail.
- Addressing and resolving advanced administrative or technical challenges using sound judgment and prior experience.
- Creating, editing, and formatting PowerPoint presentations for attorney meetings and external use.
- Implementing scheduling priorities, coordinating meetings, and managing attorney calendars efficiently.
- Promoting strong client relationships through timely communication and support.
- Arranging and confirming travel plans, meeting agendas, and logistics for internal and client-facing events.
- Successfully managing multiple responsibilities and adjusting to shifting priorities as needed.

Education and Experience Information:

Required:

- Strong grammatical, proofreading, and writing skills.
- Extreme attention to detail and accuracy.
- Effective communication skills across all levels of the firm.
- Sound judgment, discretion, and ability to maintain confidentiality.
- Ability to work independently in a dynamic, fast-paced environment.
- Flexibility to work outside regular business hours, as needed.
- Strong time management and prioritization skills.
- Initiative and accountability for assigned tasks.

Preferred:

- Prior experience in a law firm or professional services environment.
- Bachelor’s degree or equivalent experience.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Salary Information:

- Competitive salary, overall compensation, and 401(k).
- Hybrid Remote Work Policy (2 Days In Office, 3 Days Remote).
- In-house and external learning and development opportunities.
- Career Coaching Services.
- Generous health insurance, mental health, and well-being benefits.
- Salary $71,000 to $80,000.

EEO Statement

Law firm is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Our employment decisions are based on individual qualifications, job requirements, and business needs without regard to race, color, marital status, sex, sexual orientation, gender identity and/or expression, age, religion, disability, citizenship status, national origin, pregnancy, veteran status, and/or any other legally protected characteristics. We are committed to providing reasonable accommodations. If you need an accommodation to complete the application process, please email the Human Resources department.