Legal Staff Legal Secretary in Glendale, CA

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Law Firm

Glendale, CA

Legal Staff Legal Secretary in Glendale, CA

Legal Staff

Min 1 yrs required

No

Patent Application Filing Assistant

Job Responsibilities:
The Patent Application Filing Assistant is responsible for opening and processing new incoming patent applications with minimal guidance. This involves adhering to client and attorney specifications within the allotted time period. The role includes managing electronic files by opening new electronic files and maintaining them in accordance with firm protocol. Key responsibilities include:

- Opening new matters for incoming patent applications
- Processing new applications according to established client and attorney specifications
- Providing administrative support to attorneys and timekeepers
- Reviewing and editing prepared application filing documents for accuracy, including proofreading
- Maintaining client e-files through the completion of the initial intake process
- Contributing to a team environment
- Establishing and maintaining positive business relationships with clients, attorneys, paralegals, and staff
- Supporting other secretaries/assistants when needed

Education and Experience Information:
The position requires a high school diploma or GED equivalent, with college-level courses or a degree preferred. Experience as a Legal Secretary or Assistant in a law firm environment is preferred, along with one year of patent prosecution experience. Additional qualifications include:

- Above average proficiency in Microsoft Word with strong and accurate typing skills
- Excellent proofreading, editing, grammar, communication, and organizational skills
- Ability to prioritize tasks and maintain high levels of productivity and accuracy
- Quick and efficient absorption of training
- Ability to identify opportunities for streamlining processes and recommend solutions
- Positive attitude towards work and efficiency under minimal supervision
- Adherence to firm standards, policies, and procedures
- Ability to manage a heavy IP desk, including calendar management and workload planning
- Cooperative and diplomatic working relationships with co-workers, attorneys, and supervisors
- Ability to complete projects under tight deadlines despite competing requirements and changes in assignments

Salary Information:
The estimated salary range for the Patent Application Filing Assistant role in Glendale, California, is $46,000 to $73,000. The starting salary will be determined based on qualifications and experience.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities:
The employer is committed to equal opportunity and is required to notify all applicants of their rights under federal employment laws. Applicants are encouraged to review the Know Your Rights notice from the Department of Labor for further information.

Jun 18, 2025
Jun 15, 2025
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