Legal Staff Legal Secretary in Rio Vista, CA

Law Firm

Rio Vista, CA

Legal Staff Legal Secretary in Rio Vista, CA

Legal Staff

No

Job Title: Legal Administrative Assistant (Part-Time)

Job Responsibilities:
The Legal Administrative Assistant plays a crucial role in ensuring the smooth operation of the law firm, which specializes in estate planning, probate, and estate administration. The responsibilities of the Legal Administrative Assistant include:

- Answering and directing phone calls with professionalism and courtesy to ensure effective communication.
- Managing and maintaining a busy calendar for the attorney using Microsoft Outlook, ensuring appointments and deadlines are efficiently organized.
- Preparing and sending mail, as well as handling client correspondence to facilitate communication between the firm and its clients.
- Assisting with case management and document organization to support the attorney in managing legal cases effectively.
- Filing legal documents with local courts via e-Filing, ensuring timely and accurate submission of necessary paperwork.
- Performing light bookkeeping tasks using QuickBooks to assist with the financial management of the firm.
- Providing front desk coverage and greeting clients in person or by phone, ensuring a welcoming and professional environment.
- Maintaining confidentiality and a high level of attention to detail to protect client information and ensure accuracy in all tasks.

Education and Experience Information:
The position requires the following qualifications:

- A high school diploma or GED is required, serving as the basic educational qualification.
- Previous experience as front desk or reception personnel is preferred, providing an advantage in handling administrative tasks.
- Experience in a legal setting is considered a plus, offering familiarity with legal processes and terminology.
- Familiarity with Microsoft Outlook and QuickBooks is helpful, enabling the assistant to perform tasks efficiently using these tools.
- Strong organizational skills and attention to detail are essential for managing multiple tasks and ensuring accuracy.
- Excellent customer service and communication skills are necessary for interacting with clients and colleagues effectively.
- The candidate should be dependable, self-motivated, and eager to learn, contributing to a positive work environment and continuous improvement.

Salary Information:
The compensation for the position is commensurate with experience, with the pay range specified as to per hour. The position is part-time, with expected work hours of 30 per week.

Benefits:
The position offers several benefits, including:

- A flexible schedule, allowing for work-life balance.
- Free parking, providing convenience for commuting employees.
- Paid sick time, ensuring employees can take necessary time off for health reasons without financial penalty.

Schedule:
The work schedule consists of an 8-hour day shift from Monday to Thursday, amounting to a total of 30 hours per week.

Additional Requirements:
- The ability to commute to Rio Vista, CA, 94571 is required for in-person work.
- Candidates must be able to relocate to Rio Vista, CA, 94571 before starting work, if necessary.

Work Location:
The position requires in-person work at the law firm.