Job Title: Billing Specialist
Job Responsibilities:
The Billing Specialist is responsible for managing all components of the billing process for assigned clients and attorneys within the law firm. Key responsibilities include:
- Implementing billing procedures for assigned attorneys and coordinating the day-to-day operations of the billing process.
- Ensuring accurate and timely processing of all bills, and monitoring changes in billing procedures, policies, and attorney responsibilities.
- Ensuring that assigned attorneys have met all required monthly billing responsibilities in accordance with clearing deadlines and coordinating with attorneys to determine actions on billing components.
- Preparing bills from billing proforma, considering special billing arrangements and rates, making necessary adjustments, and sending final bills and related correspondence.
- Conducting audits on each bill to ensure accuracy.
- Preparing necessary transfers or write-offs, obtaining required approvals, and preparing Deferral Requests as needed in accordance with billing guidelines.
- Preparing Reports on Outstanding Invoices as per attorney instructions, drafting status descriptions, obtaining approvals, and submitting forms prior to clearing deadlines.
- Assisting Accounts Receivable in reviewing Statement of Accounts and providing current information for the Accounting Department's reminder notice process.
- Preparing additional billing detail, breakdowns, and analysis as requested by clients, attorneys, or Accounting personnel, and corresponding with client contacts.
- Maintaining billing records and providing follow-up assistance to attorneys, secretaries, and clients regarding billing questions or problems.
- Performing other duties as requested.
Education and Experience Information:
- High School diploma or . equivalent is required.
- At least 3-5 years of experience in billing or accounts receivable is required.
- Ability to communicate effectively, both verbally and in writing, with all levels of personnel.
- Excellent customer service skills are essential.
- Ability to work independently in a deadline-driven environment.
Preferred Qualifications:
- Experience working in a large law firm.
- Familiarity with Elite/3E billing software.
- Proficiency in 10-key by touch.
- Experience with word processing.
- Experience working directly with clients.
Salary Information:
The pay range for the Billing Specialist position varies by location. In Minnesota and Colorado, the hourly rate ranges from to . In Seattle, the range is to per hour. These ranges represent the law firm's good faith estimate of likely compensation at the time of posting. Actual pay will depend on several factors, including the candidate's experience, qualifications, skills, and location, and may fall outside the indicated range.
About the Law Firm:
The law firm is an AmLaw 100 international law firm with more than 575 lawyers across 21 offices in the United States, Canada, Europe, and Asia. It serves as a premier legal counselor to companies worldwide across various industries, including banking and financial institutions, development and infrastructure, energy and natural resources, food, beverage, and agribusiness, healthcare and life sciences, and technology.
The law firm offers opportunities for advancement within a collaborative and dynamic environment, with competitive pay and excellent benefits. Benefits include comprehensive medical insurance, dental and vision insurance, a 401(k) retirement savings plan with firm contribution, life insurance, short and long-term disability, paid time off, paid parental leave, adoption assistance, and more.
The law firm values a friendly, cooperative culture that appreciates each individual and has received recognition for its welcoming workplace, including Mansfield Certification Plus, Best Law Firms for Women, a 100% rating on the Corporate Equality Index, Gold Standard Certification, and being a Top 100 Adoption-Friendly Workplace.
Reasonable Accommodations:
The law firm is committed to providing reasonable accommodations based on disability, religious beliefs, menopause, pregnancy, or lactation. Candidates requiring accommodations during the application and hiring process are encouraged to . Note that the firm is not accepting search firm submissions for this opening.
