Job Title: Bilingual Administrative Assistant/Receptionist
Job Responsibilities:
- Fluent in Spanish and English (Bilingual) required.
- Greet and welcome clients as soon as they arrive at the office.
- Answer multi-line phone system, screen, and forward incoming phone calls.
- Provide basic and accurate information in-person and via phone/email.
- Sending, receiving, and processing all correspondence.
- Update calendars for Attorney and Paralegals, schedule meetings.
- Cataloging and maintaining case filing system.
- Perform other clerical receptionist duties such as filing, photocopying, transcribing, scanning, and faxing.
- Deal with urgent matters in a timely and effective manner while streamlining office operations.
- Multitasking and stress management skills are essential for this position.
Education and Experience Information:
- High School Degree or GED is required; Bachelor’s Degree is preferred.
- Passion and enthusiasm for immigration legal work.
- Spanish fluency is required and will be tested at the time of the interview.
- Experience working at a nonprofit, immigration law firm, or public interest law firm is preferred.
- Demonstrated ability to work within a high-volume, busy law firm is helpful.
- Proven work experience as a Receptionist, Front Office Representative, or similar role.
- Proficiency in Microsoft Office Suite, Excel, Microsoft Word, Gmail Calendar.
- Hands-on experience with office equipment (., fax machines and printers).
- Solid written and verbal communication skills.
- Ability to be resourceful and proactive when issues arise.
- Excellent organizational skills.
- Multitasking and time-management skills, with the ability to prioritize tasks.
- Customer service attitude.
- DACA recipients and anyone with current employment authorization are welcome to apply.
Salary Information:
- Pay is based on education and experience.
- Benefits include 401(k) and Paid Time Holidays.
- Flexible schedule available.
- Work schedule is Monday to Friday, 8-hour shifts, expected hours are 40 hours per week.
Work Location:
- In person
