Legal Staff Legal Administrator in Century City, CA

Law Firm

Century City, CA

Legal Staff Legal Administrator in Century City, CA

Legal Staff

Min 7 yrs required

No

Job Title: Legal Administrative Specialist

Job Responsibilities:
- Utilize Task Delegation and Workflow Management software (BigHand) to manage assignments, communicate task status, and seek guidance when needed.
- Serve as the primary point of responsibility for court filings, ensuring accurate and timely submission of legal documents per state and federal court rules.
- Assist with word processing, editing, and proofreading of correspondence, memorandums, reports, and general communications.
- Support time entry, schedule appointments, coordinate meetings, and arrange audio/video conferences.
- Perform document preparation tasks, including redlining, preparing signature packets, compiling exhibits and schedules, and gathering executed signatures.
- Process new business intake, related forms, and correspondence.
- Manage expense reports, invoices, check requests, and monitor them through completion.
- Arrange travel and prepare itineraries, maintaining attorney travel and desk profiles.
- Coordinate or assist with document printing, scanning, copying, and distribution.
- Provide legal research, case support, and project assistance.
- Perform other administrative duties as assigned.

Education and Experience:
- Bachelor’s degree and at least seven years of administrative support experience, or an equivalent combination of education and experience.
- Previous law firm experience required.
- Litigation experience required.
- Intellectual Property experience preferred.
- Proficient in legal and office software systems, including Microsoft Suite (Outlook, Word, Excel, PowerPoint), PDF software, document management systems including iManage, and e-filing platforms.
- Ability to manage a high volume of work while balancing multiple priorities in a fast-paced environment.
- Exceptional attention to detail, time management, and organization skills; ability to work independently with minimal supervision.
- High level of expertise, independent judgment, analytical abilities, and discretion.
- Ability to participate in orientation, guiding and training, coordination, and effective utilization of team members in association with managers.
- Demonstrated advanced legal administrative and training skills, leadership, and effective workflow coordination.
- Strategic thinking and initiative in handling assignments and projects.
- Strong communication and interpersonal skills, with the ability to interact professionally with attorneys, clients, and court personnel both verbally and in writing.
- Flexibility to work overtime required.

Salary Information:
For positions in Los Angeles, Century City, and Orange County, CA, the salary range is $80, - $105,.

Legal Terminology and Important Information:
- The role requires maintaining an in-office presence three days per week unless otherwise approved by the practice group.
- Employment is on an "at-will" basis, meaning terms and conditions of employment may be modified at any time, and either party can end the relationship at any time with or without cause and with or without advance notice.
- The law firm is committed to equal employment opportunity and reasonable accommodations for applicants with disabilities.
- Applications are solicited from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by law.
- The firm will consider qualified applicants with arrest and conviction records pursuant to applicable laws and ordinances.
- California applicants are provided with a privacy notice explaining the categories of personal information collected and its purposes.