Job Title: Administrative Supervisor
Job Responsibilities:
The Administrative Supervisor at the law firm plays a crucial role in overseeing the daily operations of assigned departments within the local office and coordinating firmwide initiatives. Under the direction of the Director of Business Operations, the Administrative Supervisor is responsible for:
- Providing supervision and guidance regarding workflow, resources, and priorities in assigned functions.
- Supervising direct report staff and managing projects.
- Managing the workflow, resources, and priorities in assigned functions.
- Overseeing and performing daily administrative operations and services for local departments, including Client Service Specialists, Paralegals, Office Services, Records, Facilities, and/or Reception.
- Executing the firm’s initiatives and operations at the local level, including office implementations, projects, programs, and events such as moves, maintenance, security, and resource management activities.
- Planning and executing office events.
- Participating in the hiring process for administrative staff, including the interview process.
- Participating in budget control and maintenance in assigned departments.
- Acting as an administrative liaison with internal parties and external resources and maintaining vendor relationships.
- Maintaining accurate administrative files, spreadsheets, and databases, generating reports and presentations.
- Updating processes and systems concerning office moves, staffing changes, and other office transactions, and assisting with budget control maintenance.
- Assisting in the coordination of orientation schedules of associates and staff and providing overall assistance to integrate associates and staff into the office and the firm.
- Assisting with related events/activities as needed.
- Working beyond scheduled hours as required.
- Handling additional related projects as necessary.
Education and Experience Information:
- A Bachelor’s degree is preferred.
- At least 2 years of supervisory experience is preferred.
- A minimum of 6 years of experience in a professional services or legal environment is required.
Salary Information:
The salary wage range for the Administrative Supervisor position at the law firm is expected to be between $83,200 and $106,000 annually. The actual pay wage may vary based on experience or other relevant factors. Additionally, employees have the opportunity to earn bonuses based on individual contributions and firm profitability.
Eligible employees can participate in the firm’s comprehensive benefits program, which includes:
- Medical, Dental, Vision, Life/AD&D, Long Term Care, and Short- and Long-Term Disability.
- Flexible Spending Account and Health Savings Account.
- Healthcare Concierge and Advocacy.
- Lifestyle Spending Account.
- Voluntary 401(k) Plan and Profit Sharing.
- 10 Paid Holidays per year and a generous PTO Program.
- Family Support, including Paid Parental Leave, Fertility Benefits, Breast Milk Shipping, Back-up Child Care, Elder Care, and Tutoring.
- Wellbeing programs, including Employee Assistance Program, Relationship Support, Mental Health and Well-Being Events.
- Retirement Plan Consulting.
- Anniversary Bonus Program.
- Professional Development Programs.
- Transportation and Commuter Benefits.
- International Travel Insurance.
- Auto/Home/Pet Insurance.
- Prepaid Legal Insurance.
- Employee Discounts and more.
The law firm is committed to inclusion through various initiatives, including Affinity Networks, Women’s Initiative, and a balanced work environment. These initiatives offer a forum for sharing experiences and participating in a supportive network with common interests.
The law firm is an equal opportunity employer and will consider qualified applicants with criminal histories in compliance with the Fair Chance Initiative for Hiring Ordinance.
