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Legal Secretary - Litigation The candidate will provide specific secretarial support for several attorneys in various legal specialties. Gather relevant information and documents, under direction, or compiles data from a variety of sources. Perform a wide variety of typing assignments which may be confidential in nature and require research to complete; operates personal computer to compose, edit, revise, tabulate, and print letters, tables, reports, and other materials. Prepare documents and correspondence requiring knowledge of legal terminology and document formats, such as contracts, briefs, policies, and pleadings. Establish, maintains, process, and/or oversee files, correspondence, databases, records, certificates, and/or other documents. Provide follow-up with appropriate departments, under direction, to ensure compliance with agreements, requests for information from attorneys, and other related issues. Interact with other secretaries to assist with heavy workload or coverage. Support other attorneys as a backup when other secretaries are out of the office. Schedule appointments and perform other duties related to maintaining schedules (may schedule and coordinate meetings and conferences, including travel and lodging arrangements and facilities). May lead, guide and train staff performing related work as appropriate. Performs miscellaneous job-related duties as assigned.
The candidate should have 3-5 years of experience that is directly related to the duties and responsibilities specified above. Knowledge of legal terminology and procedures. Ability to maintain the confidentiality of records and information. Ability to communicate effectively, both oral and written. Strong command of the English language, including excellent spelling, grammar, punctuation, form and style. Ability to create, compose, proof and edit correspondence. Proficiency in MS Office Applications (Outlook, Word, Excel and PowerPoint). Database and records management skills. Possess and demonstrate a high level of attention to detail. Ability to analyze and solve problems. Possess strong organizational, prioritization and delegation skills. Strong interpersonal skills. Impeccable attendance and punctuality and a strong work ethic. Ability to work in a fast-paced, high-pressure environment. Familiarity with standard office procedures in a law firm environment is preferred.
