Job Title: Office Assistant/Law Firm
Job Responsibilities:
- Assist with drafting and circulating correspondence, including letters, memos, reports, and other related assignments.
- Prepare client billing and invoices using Sage Timeslips, while entering and maintaining time records of attorneys, paralegals, and consultants.
- Acquire and compile signatures as required on various legal documents.
- Compose and record minutes of designated meetings, including the preparation of agendas and distribution of necessary correspondence and reports.
- Coordinate internal and external meetings.
- Maintain and regularly update the law firm's calendar.
- Implement and manage business contacts, insurance, and licenses.
- Perform research and data collection as instructed.
- Manage, delegate, and perform other duties as assigned.
Education and Experience:
- Degree from an accredited college/university or equivalent work experience.
- Attention to detail with strong written, verbal, and organizational skills.
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook), Adobe Acrobat, and online search tools is required.
- Knowledge of Sage Timeslips is preferred but not required.
- Demonstrated technical competence and the ability to learn new internal software.
- Strong work ethic and time management skills to assist the team in meeting deadlines and client deliverables.
- Ability to work independently and prioritize deadlines and tasks.
- Aptitude to perform routine mathematical computations, deductive reasoning, common-sense approach, and multi-tasking.
Salary Information:
- Competitive salary commensurate with experience.
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Setting:
- In-person
Application Requirements:
- When applying, please submit both a cover letter with your salary requirements and your resume.
Ability to Relocate:
- Must relocate to Hoffman Estates before starting work.
