Legal Staff Legal Secretary in Portland, ME

Law Firm

Portland, ME

Legal Staff Legal Secretary in Portland, ME

Legal Staff

Min 1 yrs required

No

Law Firm in Portland, Maine is currently seeking a Legal Practice Assistant to join their expanding labor and employment practice. This full-time position offers a competitive salary and benefits package for the right candidate with at least 1 year of experience as a legal practice assistant or legal secretary, preferably in a litigation practice.

The Legal Practice Assistant will provide secretarial and administrative assistance to attorneys, perform complex and specialized secretarial and clerical tasks, and work collaboratively and cooperatively with others in a team-oriented environment. This role will support multiple attorneys as primary assignments and also provide back-up secretarial assistance to other attorneys as assigned.

Position: Legal Practice Assistant
Location: Portland, Maine
Department: Labor & Employment
Employment Type: Full Time
Salary: Competitive, based on experience
Experience: 1+ years as a legal practice assistant or legal secretary

Responsibilities:

- Interact with clients via email, telephone, and in-person
- Schedule and calendar meetings and events
- Coordinate and review docketing deadlines
- Maintain electronic client files
- Perform court filings in multi-jurisdictions, including e-filing
- Assist in preparing attorneys for trial
- Document preparation, review, editing, and formatting
- Maintain attorney CLE records
- Perform conflict checks
- Prepare engagement letters and open new matters
- Proactively update CRM database
- Submit attorney expense reports
- Other duties as assigned

Requirements:

- 1+ years of experience as a legal practice assistant or legal secretary, preferably in a litigation practice
- Familiarity with legal terminology, documents, and processes
- Accurate typing, strong proofreading skills, and attention to detail
- Experience using document management software
- Proficiency in MS Office, including PowerPoint, time entry, electronic filing, and database software
- Excellent written and verbal communication skills
- Strong organizational skills, including filing, calendaring, and proofreading
- Time management skills and ability to work independently and in a team

Benefits:

- Paid Time Off and Paid Sick Leave
- 401(k) matching program and Profit Sharing
- Paid Holidays and Paid Parental Leave
- Affordable Health and Life Insurance, including Dental & Vision coverage
- Health Savings Account and Flexible Spending Accounts
- Tuition Reimbursement and Employee Assistance Program

Please note, this position is not working with outside recruiters.

Firm Overview:

Law Firm is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. We are committed to providing premier client service and have been named a "Law Firm of the Year" by Best Law Firms® for 13 consecutive years. With over 950 attorneys in 59 offices across the ., Europe, Canada, and Mexico, we represent a diverse range of clients, including many Fortune 50 companies.

We strongly believe in diversity within the legal profession and encourage the interest of diverse candidates in our firm. Law Firm is an Equal Opportunity Employer.

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