Legal Staff Legal Secretary in Melville, NY

Law Firm

Melville, NY

Legal Staff Legal Secretary in Melville, NY

Legal Staff

3-5 yrs required

No

Job Title: Legal Administrative Assistant – 3-5 Yrs Experience – Civil Defense Litigation

Job Responsibilities:
- Perform secretarial and clerical duties essential for the efficient operation of the legal office.
- Open mail for attorney and log time on a timesheet as necessary to ensure accurate record-keeping.
- Enter attorney timesheets into the computer on a daily basis to maintain up-to-date records.
- Answer telephone calls, provide non-legal information when possible, refer calls to the attorney, and take messages to ensure effective communication.
- Transcribe dictation utilizing a dictation system (BigHand) and occasionally prepare correspondence on own initiative for the approval of a lawyer. Prepare legal documents as required.
- Maintain files, assisting with filing or requesting file clerk assistance from the office manager/floor supervisor when necessary to ensure the organization of documents.
- Responsible for scheduling depositions and various other meetings and appointments to facilitate smooth legal proceedings.
- In emergencies, may have to deliver or collect documents for the attorney at the courthouse, other law offices, etc.
- Make travel arrangements and hotel reservations for the attorney to ensure efficient travel plans.
- Maintain the attorney diary system to keep track of appointments and deadlines.
- Perform additional duties as required, demonstrating flexibility and adaptability in a legal setting.

Education and Experience Information:
- Must have at least 3 years of defense litigation experience, indicating a strong background in civil defense litigation.
- Must be proficient in Microsoft Office Suite to handle daily administrative tasks efficiently.
- Must be able to manage a heavy workload in a fast-paced environment, showcasing the ability to handle stress and prioritize tasks.
- Must be able to communicate with clients and co-workers effectively and efficiently, demonstrating strong interpersonal skills.
- Candidates must have a proven track record of organizational skills, possess excellent typing skills, possess a keen eye for detail, and have the ability to prioritize, multitask, and work in a team environment.

Salary Information:
- Salary range: $60,000 - $70,000 annually.
- The posted salary range for this position is based on several legitimate, non-discriminatory factors set by the law firm.
- The law firm is committed to ensuring equal pay opportunities for equal work regardless of gender, race, or any other category protected by federal, state, or local pay equity laws.

Additional Information:
- The law firm offers a sound future, competitive salary, and an excellent benefits package, providing a comprehensive employment package.
- Qualified candidates should submit a cover letter, resume, and salary requirement for consideration.
- The law firm is an Equal Opportunity Employer AA/M/F/D/V, ensuring a commitment to diversity and inclusion in the workplace.