Guest Services Assistant in Chicago, IL

Law Firm

Chicago, IL

Guest Services Assistant in Chicago, IL

Law Firm Non Legal Department

Min 3 yrs required

No

Job Title: Guest Services Assistant

Job Responsibilities:
- Calendar & Meeting Support: Manage schedules, plan meetings, and coordinate logistics including catering, facilities, and virtual conferencing.
- Administrative Operations: Draft and proofread correspondence, process expense reports, create purchase orders, and submit and track requests for goods and services.
- Vendor & Contract Tracking: Maintain master lists of vendors, contracts, and certificates of insurance (COIs); monitor key dates and renewals.
- Project Coordination: Support ongoing facilities and guest services projects and special initiatives based on department needs.
- Travel & Event Logistics: Coordinate travel arrangements and department reservations in compliance with firm policies.
- Information Management: Organize sensitive files, respond to internal requests, and ensure smooth communication across teams.

Education and Experience Information:
- Education: Bachelor’s degree in Arts or Science preferred; equivalent experience considered.
- Experience: Minimum of three years in a law or professional services environment supporting senior staff.
- Organizational Strength: Proven ability to multitask, meet deadlines, and manage information accurately under pressure.
- Professional Communication: Strong interpersonal, writing, and proofreading skills with a high level of discretion.
- Technical Proficiency: Advanced Microsoft Excel required; working knowledge of PowerPoint, Visio, and Access preferred (EMS and i-Visitor training provided).

Salary Information:
- Chicago: $52,000 - $58,000

Compensation includes a range of flexible benefits such as comprehensive healthcare, paid time off, and retirement plans. Personal support and tailored learning and development opportunities are also offered to help employees realize their full potential both in life and at work.