Legal Staff Legal Administrator in Santa Barbara, CA

Public Interest

Santa Barbara, CA

Legal Staff Legal Administrator in Santa Barbara, CA

Legal Staff

2-5 yrs required

No

Procurement and Contracts Specialist

Job Title

Procurement and Contracts Specialist

Job Responsibilities

The Procurement and Contracts Specialist (PCS) is tasked with operationalizing the organization's procurement and contracting practices. Under the guidance of the Procurement and Contracts Manager (PCM) and the Director of Administrative Services, the PCS supports the Procurement and Contracts Unit. Key responsibilities include:

- Drafting, reviewing, and negotiating a wide range of routine and complex contracts.
- Contributing to the maintenance of contracts by entering, managing, and updating all new and existing agreements, contracts, amendments, addenda, and other contract-related documents.
- Acting as an intermediary between the Procurement and Contracts, vendors, and business owners to ensure the timely distribution of necessary paperwork and correspondence.
- Collaborating closely with internal subject matter experts, such as the Compliance, Legal, and Finance departments, to ensure contracts are executed, updated, renewed, or terminated in a timely, compliant, and courteous manner.
- Serving as a secondary administrator of the Contract Lifecycle Management (CLM) system, supporting the PCM in maintaining and improving the system, workflows, and reporting over time.
- Developing, refining, and maintaining new standardized processes to ensure alignment between the organization and non-provider administrative vendors.
- Providing consultation to business owners in sourcing/contracting policies and procedures and the CLM system processes, contributing to the achievement of the organization's strategic objectives and financial health.

Duties include managing the entire contract lifecycle from drafting to execution, maintaining confidentiality, updating templates and databases, facilitating RFP, RFI, and RFP processes, and facilitating communication with the Legal, Risk Management, and Compliance departments. The PCS is responsible for ensuring appropriate insurance thresholds for new and renewed contracts, analyzing and interpreting contract requirements, maintaining an internal library of contract templates and language, and developing accurate and compliant bid and change proposals.

Other responsibilities entail supporting the PCM in the administration and maintenance of a comprehensive contract management system of electronic records, ensuring timely entry of all contract data, producing and analyzing contract data, collaborating with the Vendor Management Team, conducting training sessions, acting as a liaison between internal and external parties, and partnering with the Compliance and Legal departments to ensure regulatory criteria are met.

Education and Experience Information

- A High School Diploma or GED is required.
- A Bachelor's Degree in Purchasing, Business Law, Economics, or Business Administration is preferred.
- A minimum of two (2) years of Contract Administration experience is required; three (3) to five (5) years is preferred.
- Experience in healthcare and/or government organizations is preferred.
- Completion of one or more of the following certifications is preferred:
- Certified Professional Public Buyer (CPPB)
- Certified Professional Contract Manager (CPCM)

Salary Information

Central Coast Salary Range: $63,195 - $91,632