Legal Staff Accounting/Finance in Indianapolis, IN

Law Firm

Indianapolis, IN

Legal Staff Accounting/Finance in Indianapolis, IN

Legal Staff

Min 2 yrs required

No

Job Title: Billing Specialist

Job Responsibilities:
The Billing Specialist at the law firm is responsible for managing and coordinating all billing functions for a portfolio of assigned timekeepers. This role involves performing both routine and advanced billing functions, which include creating proformas, transferring, dividing, billing no-charge, and correcting time and cost entries. The specialist is also tasked with making necessary adjustments and understanding their effect on realization, as well as finalizing and balancing invoices within the 3E financial system.

Additionally, the Billing Specialist performs advanced billing functions for alternate fee arrangements such as flat fee, fixed fee by task, and interim billing. This includes managing multi-payor and split billing, as well as the application of retainers and unallocated payments. The specialist provides excellent service by responding to billing questions and issues, offering advice to the legal team regarding the billing and management of complex fee arrangements.

Collaboration with the eBilling team is essential to implement new clients on selected eBilling platforms. The specialist manages the electronic invoice submission process, tracks the status of electronic invoices from submission to acceptance, and identifies, researches, and troubleshoots rejected invoices and other issues. The specialist is also responsible for submitting timekeeper rate approvals, fee offers, and client accruals to the eBill vendor site.

The role includes handling ad hoc projects and requests as assigned.

Education and Experience Information:
The position requires a two-year college or university degree in accounting, finance, information technology, or another qualitative field of study. However, applicable work experience will be considered in lieu of a degree. The candidate should have at least 2+ years of experience in law firm billing, with a preference for those with advanced eBilling experience. Proficiency in Microsoft Office and time and billing software such as 3E, Billstream, Legal Tracker, ELM/Tymetrix, Collaborati, CounselLink, E-Billing Hub, and Bill Blast is required.

Salary Information:
The anticipated initial hourly rate for the Billing Specialist position is based on a workweek schedule. The actual initial hourly rate may vary above or below this range and will depend on the candidate's relevant skills, training, experience, and other job-related factors, including the location where the position is filled, in accordance with applicable law. This is a non-exempt role paid on an hourly basis. The initial hourly rate is just one component of the law firm's total compensation and benefits package, which includes a discretionary bonus, life, health, accident, and disability insurance, and a 401(k) plan.

Additional Information:
The law firm participates in the federal government's E-Verify program to confirm work authorization for all new hires. The firm is an Equal Opportunity Employer and is committed to providing equal employment opportunities to all employees and applicants, regardless of race, color, religion, age, national origin, disability, sex, sexual orientation, gender, gender identity, gender expression, marital status, veteran or military status, or any other characteristic made unlawful by applicable federal, state, or local laws. Equal employment opportunity will be extended to all aspects of employment, including retirement, hiring, training, promotion, transfer, compensation, benefits, discipline, and termination.

The law firm has an internal recruiting department and does not accept unsolicited resumes from recruiters or staffing agencies.