Legal Practice Specialist in New York City, NY

Law Firm

New York City, NY

Legal Practice Specialist in New York City, NY

Law Firm Non Legal Department

Min 3 yrs required

No

Job Title:
Legal Practice Specialist

Job Responsibilities:
- Build effective working relationships with clients, both internal and external, through regular interactions in a friendly, helpful, and professional manner.
- Provide exceptional support in document preparation, including editing, proofreading, and redlining documents for accuracy, grammar, and formatting.
- Proactively manage attorney Outlook email (when requested) and calendar, providing reminders of responses needed and impending deadlines and obligations.
- Ensure accuracy of contact and other pertinent information within Outlook and the firmwide contact, billing, and marketing databases.
- Coordinate travel arrangements for attorneys, including flights, hotels, and local transportation.
- Provide meticulous support in arranging and coordinating logistics for meetings, including video/audio conferencing, room assignments, hand-outs, and catering requests.
- Input, review, edit, and update attorney time entries in conformance with the Firm’s Billing Guidelines.
- Proactively manage monthly client billings by reviewing and editing prebills; liaise with billing department to ensure client billing guidelines are followed and bills are sent timely.
- Oversee attorney expense reports and vendor invoices through to completion, ensuring complete documentation is provided, prompt submission, and necessary follow-up.
- Establish and maintain paper and electronic files in compliance with current Firm policies utilizing the Firm’s Document Management System.
- Manage client intake process, including generating client conflict inquiries, opening new matters, and preparing engagement letters.
- Maintain contact information and activities with clients and prospective clients in the CRM system.
- Effectively leverage time by delegating administrative tasks to the support team.
- Perform complex tasks which may be highly confidential and sensitive, requiring discretion and diplomacy.

Education and Experience Information:
- Bachelor’s degree is preferred, but not required.
- At least three (3) years of legal experience.
- Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word).
- Working knowledge of Relativity, PACER, CM/ECF, Westlaw, Lexis, as well as other relevant litigation applications is preferred.
- Strong written and verbal communication skills; professional demeanor and presentation.
- Strong client service skills with high-level standards of excellence in work product to meet or exceed client and Firm expectations.
- Strong organizational skills, time management skills, and attention to detail.
- Ability to work under tight deadlines and prioritize responsibilities.
- Strong problem-solving skills with the ability to take initiative and use good judgment and excellent follow-up skills.
- Ability to maintain and handle confidential and sensitive information with discretion and diplomacy.
- Ability to work effectively in a fast-paced environment.

Salary Information:
- Target Hiring Range: $93,000 - $125,000.
- Please note that quoted salary ranges are not guarantees of what final salary offers may be. Base pay is based on market location and may vary depending on job-related knowledge, skills, experience, and geographic location.
- Base pay is only one part of the Total Rewards that the law firm provides to compensate and recognize our staff professionals for their work. Full-time positions are eligible for a discretionary bonus and a comprehensive benefits package.

Additional Information:
Successful candidates will be provided with outstanding career opportunities and will receive a competitive total rewards package with the opportunity to earn performance-based bonuses. The law firm has a culture of belonging that champions individuality as both a person and a professional. From competitive compensation, top benefits, and award-winning professional development programs to industry-leading wellness initiatives, employees are supported through every stage of life and career.

Physical Demands and Work Environment:
- While performing the duties of this job, the employee is required to sit, use hands, reach with hands and arms, stoop, talk, and hear.
- The employee must occasionally lift up to twenty (20) pounds.
- Typical indoor office environment.

Disclaimer:
The above statements are intended to describe the general nature and level of the work being performed by people within this classification. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this job.