Legal Staff Legal Secretary in Oshkosh, WI

Government

Oshkosh, WI

Legal Staff Legal Secretary in Oshkosh, WI

Legal Staff

No

Job Title
Legal Secretary - Oshkosh Trial Office

Job Responsibilities
The Legal Secretary at the Oshkosh Trial Office within the Office of the State Public Defender (OSPD) plays a crucial role in supporting the legal operations of the department. This position entails a wide range of legal secretarial functions intended to assist Assistant State Public Defenders in their duties. Key responsibilities include:

- Ensuring the appropriate, timely, and accurate processing of legal documents and correspondence.
- Providing accurate, timely, and responsive legal secretarial office service.
- Maintaining effective working relationships within the department and with external contacts.
- Contributing to the key functions of the SPD by supporting the mission to provide high-quality, cost-effective representation to indigent clients and protect the rights of accused individuals.

The role is integral to the smooth operation of the department, requiring the Legal Secretary to handle administrative tasks efficiently while upholding the values and mission of the SPD.

Education and Experience Information
To qualify for the position of Legal Secretary, candidates must meet the following minimum qualifications:

- Experience in providing administrative, clerical, or office support, which includes tasks such as greeting visitors, answering phones, and mail distribution.
- Proficiency in working with computers, including word processing, database entry, email, scheduling, and spreadsheets.
- Ability to proofread documents accurately, with an emphasis on proper punctuation, grammar, and spelling.

A well-qualified candidate will also have:

- Experience working in a law office and/or with the criminal justice system.

Candidates are required to submit a cover letter and resume, clearly explaining and elaborating on their experience and/or training relevant to these areas. The cover letter will also be used to assess the candidate's proofreading abilities.

Salary Information
The position of Legal Secretary falls under pay schedule/range 02-12, with a starting salary of per hour. A one-year probationary period is required for new hires. Permanent classified state employees eligible for consideration through transfer, voluntary demotion, or reinstatement should complete the application process by the stated deadline. Additionally, final selected candidates may be eligible for moving expense reimbursement to relocate to the place of employment.

Additional Information
- Background Check: A criminal background check will be conducted prior to an offer of employment, consistent with applicable federal, state, and local law.
- Eligibility to Work in the US: The SPD does not sponsor work visas at the time of hire or during employment. All persons hired must verify identity and eligibility to work in the United States and complete the required Employment Eligibility Form I-9.
- Equal Opportunity Employer: The State of Wisconsin is an equal opportunity workplace and an affirmative action employer, committed to providing equal employment opportunities to all applicants from all backgrounds.
- Veterans: Qualified veterans with a 30% or greater service-connected disability may be considered for the Veterans Non-Competitive Appointment program.

Application Process
Candidates interested in applying for the position of Legal Secretary must submit a cover letter and resume through the specified application process. These documents are essential for evaluation during the selection process, and applications will not be accepted via email, hard copy, or fax. The deadline for application submission is 11:59 pm on Wednesday, May 28, 2025.

For any questions regarding the recruitment process or application, candidates can contact the HR Specialist, Monica Endres. Reasonable accommodations are provided to applicants and employees with disabilities upon request.