Job Title: Administrative Assistant
Job Responsibilities:
The Administrative Assistant position at the law firm involves providing general in-office administrative support in a detail-oriented, efficient, and organized manner. The role requires an enthusiastic and proactive individual eager to learn and develop administrative skills in a top international law firm. Key responsibilities include:
- Providing general in-office administrative support, working closely with Legal Secretaries and fee-earners.
- Assisting with client file opening, conflict checks, and other processes related to onboarding new clients and opening new matters.
- Assisting with the monthly billing process, including time entry, producing billing guides, transferring time, and creating PDF bill packs.
- Preparing letters and enclosures.
- Preparing and submitting expenses using Chrome River.
- Photocopying, scanning, and printing documents.
- Reviewing and proofreading documents.
- Scanning/e-filing documents and providing back-up assistance with digital mail.
- Assisting with maintaining e-files and hard copy filing.
- Providing Notary and witness services.
- Assisting other team and support departments.
- Performing additional duties as required.
- Providing coverage for the front desk as needed.
Skills and Attributes:
- Excellent written and verbal communication skills.
- Ability to prioritize and multitask effectively.
- Organized and detail-oriented.
- Strong knowledge of Word, Outlook, and Excel.
- Flexible attitude, enthusiastic and self-motivated.
- Ability to work as part of a team as well as independently.
- Able to adapt to changing priorities.
- Flexibility to work overtime as requested/needed.
Education and Experience Information:
- Client service or administrative support experience is desired.
- Commissioned Notary is preferred.
- Bachelor’s Degree is strongly preferred; a high school degree or equivalent is required.
Salary Information:
The annual compensation for the Administrative Assistant position is commensurate with experience and ranges from $55,000 to $65,000 per year. This position requires being in the office five days a week from 8:00 am to 4:00 pm.
About the Law Firm:
The law firm is an international practice focused on supporting successful individuals and private capital. It works closely with founders, investors, and family offices, as well as advising governments, charities, global brands, and start-ups of all sizes. The firm is committed to exceptional collaboration and agility, focusing on strategy to meet the unique needs of its clients. The firm has been awarded Mansfield Certification Plus for its diversity efforts in recruitment and leadership progression in the US and UK.
Equal Opportunities Employment Statement:
The law firm is an Equal Employment Opportunity employer. Employment is based on personal capabilities and qualifications without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, or any other characteristic protected by federal, state, or local law. Discrimination or harassment on the basis of any of these classifications or characteristics is prohibited and will not be tolerated.
